About the position
Background:
- Wits Health Consortium (Pty) Limited ("WHC") is a wholly-owned Company of the University of the Witwatersrand, Johannesburg (South Africa) under its Faculty of Health Sciences
- WHC provides Faculty with a legal framework within which to operate the research and other activities necessary to support its academic objectives
- In addition, WHC offers a range of products and services to Academics
Division: Wastewater Genomics
Main purpose of the job:
- To provide administrative support for CVI Wastewater Project team members
Location:
Key performance areas:
- Provide front-office support for the Wastewater Genomics division and coordinate day to day communication within the team
- Provide regular updates and feedback on status of project activities and action items
- Monitor and manage incoming emails by addressing requests, resolving queries, and responding on behalf of the project, or escalating matters to the appropriate team members where necessary
- Support procurement of project requirements through timeous placing orders, keeping track of deliveries, facilitating payments and documenting expenses
- Keep accurate detailed records of all orders, including reference numbers
- Arrange local and international travel, and allowances where applicable
- Ensure compliance with NICD and NHLS requirements when team uses vehicles
- Keep up to date vehicle records
- Facilitate in-person and virtual meetings including preparing and sending agendas
- Ensure all minutes are signed and appropriately filed
- Keep accurate records of all project activities as directed by the Project Manager
- Keep accurate records of project assets
- Follow up with team members on outstanding action items arising from admin and project related meetings as directed by the Project Manager
- Develop and maintain relationships with Project Stakeholders to facilitate project activities
- Maintain cordial and positive relations within the team, proactively supporting conflict resolution and team building initiatives
Required minimum education and training:
- Diploma in Office Management or other related qualifications
- Demonstrated proficiency in Microsoft Office
Required minimum work experience:
- Minimum 2 years’ work experience in an office-related environment
Desirable additional education, work experience and personal abilities:
- Exceptional organizational and administrative skills
- Ability to maintain confidentiality, tact and professionalism at all times
- High levels of initiative
- Self-motivated, able to work as part of a multidisciplinary team
- Own reliable transport would be an added advantage
- Empathetic but assertive, confident and adaptable
- Take ownership and accountability for tasks and demonstrate effective self-management
- Maintain a positive attitude and respond openly to feedback
TO APPLY:
- Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV and a cover letter (maximum one page) that clearly states which vacancy you are applying for , with two contactable references
- Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
- This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
- However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
- Wits Health Consortium will only respond to shortlisted candidates
- Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
- Closing date: 09 October 2026
- Note: No CV will be accepted after the closing date
Please note:
- WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
- AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
- AJ Personnel does not have any salary or other information regarding the position
Desired Skills:
- Project Administrator
- Administration
- Computer Literate
- Office Management
- Sandringham
- Wastewater Genomics
