Project Admin (Re-Advert) at Mintek
Mintek
- R Undisclosed
- Permanent Intermediate EE position
-
Randburg
- Posted 03 Apr 2024 by Mintek
-
Job 2561806 - Ref minte_000220
About the position
Introduction
Mintek has an exciting career opportunity for a Project Admin. The candidate will be responsible for providing Projects Financial Administrative Support to Mintek Clusters. All suitably qualified and experienced candidates are invited to apply.
Description
KEY PERFORMANCE INDICATORS:
- Perform IFS Financial Project Administration
- Registration, revision, and closure of projects according to approved Project Establishment Forms. (Check PEC’s are correctly completed, check figures on proposal or order).
- Analyse and produce weekly IFS and Excel Financial reports of project expenditure vs. budget and circulate to the Heads.
- When requested, to the relevant CIs for planning and budgeting purposes.
- Through analysis, ensure that all revenue and expenditure is processed to the correct GL accounts. Where incorrect postings are identified, investigate and correct through journalisation.
- Monitor expenditure vs. budget and advise Management and Chief Investigators of projects nearing/exceeded budget.
- Establish root cause of incorrect postings and take corrective action to avoid in future incidents.
- Perform monthly period-end procedures, and related analytical functions to check any timesheet errors.
- Liaise with SBU accountant regarding journals and project queries.
- Synchronise project administration across productive SBUs through communication with other Admin Officers.
- Liaise with Buyers and assist CI’s regarding quotes for purchasing on projects and load requisitions on IFS once approved.
- Follow up with Buyers and Suppliers on Purchase Orders and delivery of goods ordered.
- Provide IFS project reports to CI’s and staff when required. Assist with detailed expense queries from IFS reports.
- Liaise and co-ordinate with auditors and SBU managers.
- Perform IFS Financial Project Billing Process
- Enter proposals and sales orders on IFS ensuring client details & billing plan is correct.
- Monitor billing plan and adjust as required based on CI feedback.
- Issue invoices after confirmation from CI’s.
- Administer & maintain debtors tracking issue list.
- Monitor Debtors days:
- Remind technical staff to follow up with technical contacts.
- Follow up with client financial departments.
- Interact with Mintek Finance to obtain pre-payment advise and ensure invoices are cleared.
- Prepare & Control of SBU Cost Elements and Budgets
- Assist Executive Managers and Heads with budget planning.
- Provide financial input to divisions with annual budgeting and regular forecasting for divisional running costs.
- Control and monitor the actual expenditure relating to CAPEX against budgeted CAPEX targets as well as handling issues arising from the CAPEX process related to management accounting and project issues.
- Assist with business improvement and cost reduction initiatives within the division.
- Administer Project Labour Booking Process
- Ensure staff enter timesheets on a weekly basis.
- Check & approve weekly billable time.
- Produce weekly Excel reports of time booked to projects for Management and CI checking.
- Facilitate reversal and correction of incorrectly booked time.
- Monitor and resolve time booking errors in COFC and CN30 accounts.
- Execute and ensure Science Vote invoicing is done on time.
- Check time booked to the project budgets before time is approved.
Minimum Requirements
- B Tech Finance or Accounting or B degree in Finance or Accounting
- 5 years Projects Administrative experience or in a similar role
- IFS Project Systems
- Strong organization skills
- Resourcefulness
- Adaptability
- Interpersonal skills
- Multitasking
Desired Skills:
- Interpersonal skills
- Verbal and Written skills
- Time management skills
- Problem solving skills
- Attention to detail skills
- Strong organization skills
Mintek
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