Procurement Specialist

About the position

Procurement Specialist
Johannesburg
Deadline - 29 October 2025

Department - Operations
Reports to the Supply Chain Manager

About the Position:
The Procurement Specialist is responsible for providing efficient and effective administrative support across all supply chain management functions. The role ensures the efficient procurement of goods and services, accurate Supply Chain Management reporting and data capturing, efficient and effective contract and compliance management, secretariate service to various committees, and ensures prevention of fraud and abuse of the SCM system.

Key Responsibilities:

• To provide an efficient and effective administrative service for supply chain management functions by:
• Procuring goods and services on behalf of all business units by obtaining 3 quotations from suppliers or following a bidding process.
• Ensuring quarterly procurement plans are maintained, approved and forwarded to (National Treasury) NT.
• Expediting purchase orders and providing progression feedback to internal clients and suppliers.
• Maintaining accurate Purchase Order and related databases.
• Maintaining an accurate and complete deviations register and irregular expenditure register.
• Ensuring adherence to the Supply Chain Management Policy, the Preferential
• Procurement Policy Framework, the PFMA and other applicable legislation when goods and services are procured.
• Acting as a custodian of all procurement or service-related contracts.
• Assisting auditors during the auditing processes and ensuring no material audit findings.
• Ensuring that the full tender process is followed according to the SCM policy and all applicable legislative requirements.
• Project managing the bidding process and advising managers in their areas (including drafting of the bid document).
• Rendering of secretariate services to various committees.
• Drafting of Service Level Agreements.
• Ensuring all contracts are recorded in a contract register.
• Ensuring all contracts are negotiated at market-related rates and is duly authorised and approved.
• Ensuring effective relationships with selected suppliers and internal clients.
• Coordinating and driving the Supplier Development Programme through strategic reports and planning.
• Ensuring SED/ED/SD targets are in line with B-BBEE requirements.
• Providing quarterly reports on B-BBEE progress.
• Establishing appropriate communication channels with the Office of the Chief Procurement Officer.
• Providing regular updates on SCM legislation including instruction notes and practice notes.

KNOWLEDGE AND EXPERIENCE
Qualifications:

• Three-year Diploma or Degree in Supply Chain or Finance
• A CIPS level 5 qualification will be advantageous

Knowledge and Previous Work Experience:
The following competencies are required:

• Minimum of five (5) years' experience in Supply Chain Management, preferably in aPFMA governed public entity working environment.
• Proven experience in contract and project management.
• Proven experience in demand and planning management.
• Proven experience in data management.
• Ability to work under pressure with a high level of accuracy and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage time effectively and meet deadlines.
• Professional attitude and ability to maintain confidentiality.
• Strong interpersonal skills and ability to work independently and in a team.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

KEY ATTRIBUTES:

• Integrity and objectivity.
• Initiative and a proactive problem-solving mindset.
• Excellent report writing skills.
• Good negotiation skills.
• Good analytical skills.
• Ability to interact professionally across all levels of the organisation.
• Deadline and results-driven with a solution-oriented approach.
• Team player with unquestionable ethics and commitment.
• High attention to detail.
• Adaptable and resilient in a dynamic work environment.
• Innovative and solutions-oriented mindset.

Please Note: Should you not receive feedback within 3 months, please consider your application as unsuccessful.

Desired Skills:

• Procurement
• Procurement Specialist
• Supply Chain Management
• SCM
• Supply Chain
• Procurement of goods
• drafting of service level agreements
• sla
• Service Level Agreements
• SCM Legislation
• supply chain legislation
• PFMA
• BBBEE
• B-BBEE
• CIPS
• Contract Management
• Project Management
• demand management
• planning management
• Data Management

Desired Work Experience:

• 5 to 10 years Purchasing & Procurement

Desired Qualification Level & Accreditations:

• Diploma
• Chartered Institute of Procurement & Supply

About The Employer:

Public Sector

Employer & Job Benefits:

• Medical Aid
• Provident Fund