About the position
The role will be responsible for providing an efficient and effective administrative support across all supply chain management functions. The role ensures the efficient procurement of goods and services, accurate Supply Chain Management reporting and data capturing, efficient and effective contract and compliance management, secretariate service to various committees, and ensures prevention of fraud and abuse of the SCM system.
Functions:
Procuring goods and services on behalf of all business units by obtaining 3 quotations, from suppliers or following a bidding process.
Ensuring quarterly procurement plans are maintained, approved and forwarded to (National Treasury) NT.
Expediting purchase orders and providing progression feedback to internal clients and suppliers.
Maintaining accurate Purchase Order and related databases.
Maintaining an accurate and complete deviations register and irregular expenditure register.
Ensuring adherence to the business Supply Chain Management Policy, the Preferential
Procurement Policy Framework, the PFMA and other applicable legislation when goods and services are procured for the Business.
Acting as a custodian of all procurement or service-related contracts of the business
Assisting auditors during the auditing processes and ensuring no material audit findings.
Ensuring that the full tender process is followed according to the SCM policy and all applicable legislative requirements.
Project managing the bidding process and advising managers in their areas (including drafting of the bid document).
Rendering of secretariate services to various committees.
Drafting of Service Level Agreements.
Ensuring all contracts are recorded in a contract register. Ensuring all contracts are negotiated at market related rates and is duly authorised and
approved.
Ensuring effective relationships with selected suppliers and internal clients.
Coordinating and driving the Supplier Development Programme through strategic reports and planning.
Ensuring supply chain targets are in line with B-BBEE requirements.
Providing quarterly reports on B-BBEE progress.
Establishing appropriate communication channels with the Office of the Chief Procurement Officer.
Providing regular updates on SCM legislation including instruction notes and practice notes.
KNOWLEDGE AND EXPERIENCE
- Degree in Supply Chain or Finance
- CIPS level 5 qualification required
- Minimum of five (5) years' experience in Supply Chain Management, preferably in a PFMA governed public entity working environment.
- Proven experience in contract and project management.
- Proven experience in demand and planning management.
- Proven experience in data management.
Desired Skills:
- Procurement Specialist
- Supply chain
- procurement
Desired Qualification Level & Accreditations:
- Degree
- Chartered Institute of Procurement & Supply
