Procurement Officer at South African Astronomical Observatory

About the position

The NRF-SAAO seeks to appoint PROCUREMENT OFFICER to play an administrative role in the supply chain management activities within SAAO. The main function of this role is to provide procurement expertise and assist stakeholders in planning, development, sourcing and managing procurement arrangements to effectively meet organisational and business objectives.
Perform Procurement duties for all departments at SAAO

Key Responsibilities:

Organisation Values (Compliance to the Applicable Policy, Procedures, and regulations

• SCM-related governance policies, norms, standards, frameworks and guidelines Implementation of the PFMA, PPPFA, BBBEE Codes and Regulations, Treasury Regulation

Demand management and demand planning

• Procurement planning process
• Market research and benchmarking on commodities

Business process- (Bids, acquisition management)

• Request for Bid documents or Request for Quotation
• Evaluation of quotations and in terms of PPPFA policies
• Manage and contribute secretariat responsibilities to Bid Specification (BSCs), Bid Evaluation (BECs) and Bid Adjudication Committee (BACs)

Contracts (SLA) and admin management

• Management of contract and submit for assessment to legal services
• Tracking of service level Agreement (SLA) and safe records of all contracts

Purchase orders and payments

• Process of order issuing or purchase order, receiving of goods
• Ensure all payments are verified prior to processing
• Ensure all payments are processed on time and within 30 days

SCM advisory and support services

• Consultation and update with unit manager to coordinate demands relating procurement
• Regular communication with internal (end users) and external stakeholders (suppliers)
• Assist will all SCM related audit quires

Reporting and Maintaining records

• Compilation and submission of various Procurement report
• Monitor and evaluate SCM non-compliance reviews report and preparations of outlines Quarterly Reporting on BIDS, Contracts, Leases to Management

Key Requirements:

Qualification:

• Bachelor's Degree/Advanced Diploma/Postgraduate Certificate equivalent to (NQF 7) in Finance or Public Administration, Supply Chain Management or similar

Experience:

• Minimum of 3 years in supply chain management fulfilling procurement roles
• Experience in ERP/Related Procurement system preferably 3 years
• 3 years' experience in the public sector procurement will be an added advantage

Knowledge:

• Solid knowledge and understanding of Public Sector policies, Supply Chain regulations, Treasury Regulations, procurement processes and systems
• PFMA
• PPPFA
• BBBEEA
• Treasury Regulations
• CSD
• Procurement systems

Additional Notes:

DESIRABLE REQUIREMENT

• Valid driver's license

Information:

The website [URL Removed] provides more details on the NRF initiatives and activities.

Applications:

Applicants should submit a comprehensive CV by logging to [URL Removed] and apply online. Applications should be accompanied by a letter of motivation indicating the applicant's suitability for the position. The names and contact details of at least three referees should be provided.

Closing Date: 04 February 2025

The NRF offers a challenging career and competitive remuneration package which is commensurate with qualifications and experience. The NRF is committed to employment equity and redress and the appointment to the position will be made in line with the NRF Employment Equity Plan.
The NRF reserves the right not to make an appointment. Correspondence will be sent to short-listed candidates only

Desired Skills:

• Procurement Systems
• CSD
• PFMA
• Supply chain regulations

Desired Qualification Level:

• Degree

About The Employer:

The National Research Foundation (NRF) supports and promotes research and human capital development through funding, the provision of National Research Facilities and science outreach platforms and programmes to the broader community in all fields of science and technology, including natural sciences, engineering, social sciences and humanities.

The South African Astronomical Observatory (SAAO) is the National Facility for Optical and Infrared Astronomy of the National Research Foundation (NRF). Its headquarters are in Cape Town, while its telescopes are at Sutherland in the Northern Cape. Distributed between the two sites, SAAO employs roughly 130 people, many of them scientists and engineers, and is contracted to operate SALT (the Southern African Large Telescope) on behalf of the international SALT Foundation. SAAO is the premier optical/infrared research facility on the African continent, with global research and outreach collaborations, and contributing to human capital development for South Africa.