About the position
Postion Summary:
SAEON seeks to appoint for the position of Procurement Officer. The incumbent will be responsible for playing a guiding role during the procurement of goods and services within the Business Unit, as well as implementing procurement activities in compliance with relevant policies, procedures, and regulations.
Key Responsibilities:
- Execute the RFQ/P process for purchasing of goods and services in linewith SOPs
- Identify, source and review price quotations submitted by suppliers based on specifications and discuss the outcome with the end user prior to placing an orderCheck and verify compliance against purchase requisitions received from the NodesGenerate purchase orders on the ERP system in line with SOPs (standard operating procedures)For purchases between the applicable threshold for example above R2000 up to R1 000 000Evaluate quotations in terms of 80:20 preference principle as per procurement policiesMonitor the thresholds and procurement category requirementsConduct monthly monitoring of open PO’s, including cancellations where the services or goods are no longer requiredEnsure acquisition of goods and services is done in an economical and efficient manner, in line with policies and proceduresLiaise with suppliers or service provider about the procurement process requirementsLiaise and perform ad-hoc duties as required by Corporate SCM in procurement mattersExecute the RFQ/P process for purchasing of goods and services in line with SOPsEnsure delivery of goods and services in accordance with agreed termsCreate purchase agreements to monitor payment tranches to service providers and balance of the contractEnsure completion of services rendered prior to paymentSubmit supplier invoices to finance for payment processing in line with SOPsResponsible for the successful implementation of all tender processes according to SOPsSupport and assist line managers with the tender process from market research, specifications and selection criteria through to drawing up of contractsReport on status of contracts prior to expiration dates and facilitate processes to appoint service providers to perform relevant servicesEnsure that all contracts are completed and signed according to policies and proceduresObtain the approvals for deviations/variations from the relevant delegated authorityEnsure orders are accurately drawn with the correct specification, quantity, qualities and delivery requirementsReview all request and purchase orders for completeness and conformance to user requirementsCollect and interpret procurement data including cost analysis reporting, benchmarking expenditure, and return on investmentAssist in the compilation of the procurement plan, ensuring that the approved plan is submitted to NRF Cooperate and that additions and updates are added on quarterly basisPerform efficient document management and proper filing of Procurement documentsAssist the Procurement Coordinator on the end-to-end tender process, ensuring that all bid advertisements are published on the eTender-portal, and NRF websitesRender secretariat functions to Bid Evaluation and Specifications CommitteesDraft and present recommendations of the Bid Evaluation Committee to the procurement coordinatorEnsure that Terms of Reference or specifications for Bid Committees are documented and agreedEvaluate received bids for compliance as per specifications and internal SCM policies and related Treasury regulationsFacilitate the awarding and contracting of successful biddersCreate purchase agreements for long term contracts and create purchase requisitions for once off servicesCoordinate purchase requisitions, ensuring purchase orders are issued on time and the goods and services are deliveredCompile required files or data sets for audit purposesCommunicate audit requirements the nodes administrators and create “audit awareness” among all employees of the divisionEnsure effective facilitation of responses to all audit queriesPut in place effective internal controls to eliminate audit findingsKeep record of deviations as per SOPsTrain staff on procurement procedures as and when required
Minimum Qualification:
- Bachelors Degree / Advanced Diploma / NQF 7
Minimum Experience:
- Bachelor’s Degree / Advanced Diploma / NQF 7
Experience:
- Minimum of 3 years in a procurement environment fulfilling procurement roles including SCM compliance, procurement and supplier accreditation in the public sector procurement
- Experience in advising and assisting requesting areas in purchasing procedures, Contract management and purchasing coordination, Procurement Reporting (including contract reporting and purchasing coordination)Working experience of computer systems (MS Office) and skills or demonstrable aptitude in ERP systemsExperience or demonstrable aptitude in the development of innovative approaches
Knowledge:
- Working knowledge of Procurement best practices, including those contained in legislation Proven ability to providing procurement advice and fast turnaround times for complex procurement that meets customer and organisational needs Knowledge of managing risk in order to improve organisational outcomes within procurementExperienced in receiving and recording of invoices from vendors
- Ability to initiate processes and see them through till the end
- Sound knowledge of National Treasury Regulations, PPPFA regulations and the PFMA
Additional Notes:
Professionalism, integrity, reliability independent, forward thinking and proactive champion of best practices procurement and next level transformation Strong time management skills to deliver results to tight deadlines and conflicting priorities Professionalism, integrity, reliability independent, forward thinking and proactive champion of best practices procurement and next level timeThe NRF website provides more details on the initiatives and activities Applicants should submit a comprehensive CV by registering and apply online through the NRF Recruitment and Selection Portal. Applications should be accompanied by a letter of motivation indicating the applicant·s suitability for the position. The names and contact details of at least three referees should be provided.
Desired Skills:
- Skilled in applied field of position
- Knowledge to be relevant
- Responsible in performing duties
About The Employer:
The National Research Foundation (NRF) supports and promotes research and human capital development through funding, the provision of National Research Facilities and science outreach platforms and programmes to the broader community in all fields of science and technology, including natural sciences, engineering, social sciences and humanities. The South African Environmental Observation Network (SAEON) is a research platform funded by the Department of Science and Innovation (DSI) and managed by the National Research Foundation (NRF) since 2002. SAEON is mandated to observe and research ecosystems on land, in coastal regions and the oceans to understand how those systems function and might change over time and space when influenced by socio-economic driving forces including climate change.
