Procurement Associate at GEMS

About the position

Introduction

The position of Procurement Associate is vacant. The Procurement Associate will report directly to the Procurement Specialist: Procurement Operations and form part of the Finance Division. The position is based at Head Office, Pretoria.

The total remuneration package will be based on qualifications and experience.

The closing date for applications will be Friday, 27th March 2026

Duties & Responsibilities

The Procurement Associate will be required to support the Procurement Specialist: Procurement Operations through the implementation of the following Key Performance Areas (KPAs):

• Provide support to Procurement Specialists in planning and coordinating all procurement-related activities including negotiations and contracting
• Coordinate procedural and administrative activities within procurement
• Coordinate the administrative functions of the bid committees
• Administer the informal quotation process
• Drafting of procurement documentation and reports
• Maintain accurate and up-to-date documentation and records management systems
• Ensure compliance and ethical governance including declaration of interests, requests for vetting of bidders, and requests for legal confirmations
• Support the oversight audit processes by providing the required documentation timeously
• Coordinate the scheduling of procurement meetings and ensuring timely communication with participants
• Monitor and track bid validity periods ensuring timely extensions and compliance with procurement timelines and requirements

Minimum Requirements

• Certificate or Diploma in Supply Chain Management or equivalent.
• 1-2 years sound knowledge and experience in supply chain management process, systems and procedures

Skills

• Understanding supply chain dynamics
• Familiarity with contract management principles
• Communication and interpersonal skills
• Ethical and legal awareness of compliance with procurement regulations, adherence to organisational policies and standard operating procedures.

Interested?

GEMS employs people with the highest level of integrity - submission to the appropriate pre-employment assessment is obligatory to be considered for the position.

Kindly note that the information provided on application of the position may be shared with a third party for vetting purposes and will be stored by GEMS for a period of 5 years.

Kindly note that information is required for Recruitment and Selection Process Purposes, and information gathered is strictly used according to the intended purpose of collection, unless there is a legal need or permission is granted from the applicant themselves to make use of it for other purpose

Should you wish to have your information removed from the GEMS database, kindly send a request in writing to [Email Address Removed] .

GEMS adopts a hybrid work model

An internal employee must be in their current role for at 12 months before they will be considered for other vacancies within the Scheme.

GEMS reserves the right not to proceed with an appointment

GEMS is guided by the principles of employment equity. Preference will be given to groups who are underrepresented in accordance with the GEMS employment equity plan.

Successful candidates will be required to seek approval to conduct other work outside of GEMS.

GEMS Employees are required to conduct themselves in a manner that reflects the organisation's paramount values: Excellence, Member Value, Integrity, Innovation, and Collaboration