Procurement Assistant

About the position

Pharmaceutical company is looking for a Procurement Assistant that is a skilled professional in procuring goods and services for the organizations. He / she will be responsible for ensuring that the procurement process runs smoothly and that the right products or services are delivered on time and within budget.

DUTIES AND RESPONSIBILITIES:

• Order management (place, confirm estimated time of arrival, receiving, escalation)
• Book shipments with freight forwarders
• Track shipments
• Track GRVs (Good received vouchers)
• Action ASNs (Advanced Shipping Notices) with distributor
• Local manufacturing administration (Order Active Pharmaceutical Ingredients and Packaging and place orders with local manufacturers)
• Stock control (Distribution Centre snapshot, Inter Branch Transfers (IBT), replenishment etc)
• Weekly stock report (Communication with sales)
• Create payment requisitions
• Communication with Quality Assurance (QA) regarding urgent releases
• Assist Tender Manager with Tender applications (Administration)
• Responding to tender request for quotes
• Send monthly forecasts to suppliers
• Tender stock report completion
• Stock holding analysis
• Order forecasting
• Order sign offs
• Navigating the procurement model
• Analysing stock levels
• Reconciling orders placed and received
• Permit applications
• Monthly procurement roll-over
• Creating out of stock & discontinued stock letters
• Product creation - creating product descriptions and codes on fact sheet
• Create the marketing fact sheet for sales and marketing to use with customers
• Create the product with the receiving warehous

QUALIFICATIONS REQUIRED:

• Matric (Maths Higher Grade, Accounting)
• BCom Finance or BCom Supply Chain

EXPERIENCE REQUIRED:

• 3 - 5 years supply chain/procurement experience VERY ESSENTIAL

SKILLS REQUIRED:

• Excel (Avanced)
• Microsoft Word
• Excellent time management
• Excellent communication skills

BEHAVIOURAL QUALITIES;

• Attention to Detail
• Interpersonal skills
• Good compliance

Desired Skills:

• Supply Chain
• Procurement Administration
• Purchasing Processes
• Supplier Sourcing
• Supplier Relationships
• Purchase requisitions
• Procurement
• Supply Chain Administration
• Expediting

Desired Qualification Level:

• Degree