Private Executive Personal Assistant to Managing Director

About the position

Are you an experienced Private Personal Assistant who thrives on variety, enjoys managing the finer details of a busy household, and takes pride in providing trusted support in every aspect of daily life?

We are seeking a highly organised, discreet and adaptable Private Executive PA to manage the personal, household, family and travel requirements of a busy Managing Director.

What You’ll Do:

In this personal capacity, your responsibilities will include:

• Managing complex diaries and calendars (Outlook)
  
  
• Organising domestic and international travel for the MD and family — flights, visas, passports, itineraries
  
  
• Handling household staff admin: contracts, leave, files for domestic workers, au pairs, gardener
  
  
• Overseeing the day-to-day running of local and international properties, including repairs, maintenance, and liaising with contractors
  
  
• Managing timesheets, leave schedules, and domestic staff queries
  
  
• Assisting with family matters: children’s school admin, applications, vaccinations, activities
  
  
• Handling errands such as sourcing products/services, dry cleaning, repairs, grocery shopping, medication collection, personal appointments
  
  
• Overseeing bookkeeping to trial balance, tax submissions (SARS eFiling), insurance renewals and claims
  
  
• Managing confidential documents, investments, medical aid claims and personal policies
  
  
• Organising family events, functions and special occasions
  
  
• Maintaining confidential passwords, logins and sensitive information
  
  
• Acting as proxy on property renovations, both local and international
  
  

What You’ll Bring:

> 5+ years’ experience as a Private Personal Assistant or Household Manager supporting a senior executive, business owner or private family
> A proven track record managing multiple households or properties
> Exceptional discretion, confidentiality and a high level of trustworthiness
> Strong organisational and multitasking skills — able to handle anything that comes your way
> Experience with household staff management and domestic admin
> Bookkeeping experience (VAT, SARS submissions)
> Excellent computer skills (Outlook, Word, Excel)
> Flexible, resourceful and willing to run personal errands or step in where needed

Why You’ll Love This Role:

No two days will be the same! This is an opportunity to be the right hand to a busy Managing Director, ensuring their private and family life runs smoothly at all times. From household management to travel, admin and special family milestones - you’ll play a vital role in making everyday life easier and more organised.

Desired Skills:

• Bookkeeping
• Personal Assistance
• Property Administration

Employer & Job Benefits:

• Provident Fund Contribution