Personal Assistant to Executive at Mediterranean Shipping Company (MSC)

About the position

Role Responsibilities:

Manage and monitoring all e-mails and responding to same, monitoring the pending e-mails.
Reception duties, taking calls/messages.

• Diarize meetings/calls and any urgent matters for follow up.
• Assist Director/Executive with emails when on business leave or leave, diarizing in terms of importance and feedback.
• General distribution of information from the Director/Executive to all staff.
• Distributing emails that are sent through the website to the correct department.
• Filing of e-mails categorized by various clients.
• Taking minutes for meetings if required.
• Formulate monthly and annual stats /graphs.
• Ensure that functions and regional meetings are coordinated e.g., client meetings - making
  appointments and ensuring that it is updated on the calendar, budget meetings and regional meetings.
• Booking of boardroom for meetings/functions
• Month end matters, including month end stats.
• Assist with preparations of presentations if required.
• Any other task as delegated by Management.

Desired Skills:

• Powerpoint Presentation
• Communication And Interpersonal Skills
• Statistics
• Organisation and planning