About the position
ENVIRONMENT:
An independent engineering firm able to provide existing businesses access to an engineering department for the development of products and engineered solutions, is currently seeking a multi-skilled Personal Assistant who can operate across administration, office management, marketing support, and light creative/design tasks. This is not a traditional PA role, it combines executive support, project administration, basic design/marketing responsibilities, and involvement in the company’s signage and laser-cutting workflows. The role is intended to replace and level up a current internal employee, giving the business more capability across both operational and creative functions.
DUTIES:
Key Focus Areas:
Executive & Administrative Support:
- Diary and meeting management for Directors.
- Handling quotes, contractor follow-ups, document control, and general admin.
- Acting as the primary support point for various ad hoc and ongoing tasks.
Office Management:
Oversight of daily office operations, consumables, equipment, contractor coordination.
Maintaining organisation, structure, and smooth workflow across the office.
Marketing & Creative Support:
- Updating the WordPress website (content edits, images, company news, etc.).
- Supporting graphic design tasks (basic layout, resizing, brand materials).
- Using LightBurn or similar software for laser-cutter file preparation (training can be provided).
- Assisting with signage-related tasks and creative production as needed.
Client & Project Coordination:
- Preparing and following up on quotations.
- Coordinating internal teams and suppliers to ensure job progress.
- Communicating with clients professionally and tracking project updates.
ATTRIBUTES:
Ideal Candidate Profile:
- Highly organised, proactive and capable of balancing diverse responsibilities.
- Comfortable moving between admin, operations, and creative tasks.
- Tech-savvy and quick to learn new software and systems.
- Friendly, polished communication style with clients and internal staff.
- Creative problem-solver and strong multitasker.
- Previous experience in signage, graphic design, office management or marketing coordination is a strong advantage.
- Candidates with design/marketing exposure or relevant certifications fall on the higher end.
Overall Fit:
- This role suits someone who is versatile, energetic, and able to support the Directors while ensuring the day-to-day operations, marketing activities, and design-related tasks run smoothly. A strong organisational base combined with a creative edge will ensure long-term success in this position
Desired Skills:
- Administration
- Marketing
- Project Management
About The Employer:
An independent engineering firm able to provide existing businesses access to an engineering department for the development of products and engineered solutions
