Personal Assistant

About the position

An exciting opportunity has become available within the construction industry for a Personal Assistant. The position is based in Plattekloof. Responsible for managing the server and the documentation relating to all projects in the Management Programme portfolio.

REQUIREMENTS:

• Diploma or Degree - would be advantageous
• Experience in the construction industry would be beneficial.
• Experience in contracts (JBCC and NEC) administration and financial administration would be beneficial.
• Experience in Project/Programme Management is a bonus.
• Minimum experience: 2 years

RESPONSIBILITIES:

• Maintaining database and filing system.
• Meeting deadlines
• Keeping the server up to date at all times
• Ensuring that all documentation is filed correctly
• Driving the Auditor General queries and obtaining the relevant information to successfully complete the AG audits
• Complying with all processes and protocols
• Independently obtaining all information required from PSPs, Contractors, etc.
• Handling calendar events, setting up meetings, etc.
• Organizing reports and documents
• Answering phone calls and screening visitors
• Handling office management duties
• Making travel arrangements
• Coordinating and managing the recruitment and onboarding for new employees
• Organizing office events
• Organize department vehicles and bookings
• Manage and update the leave tracker and obtain relevant sick leave notes
• Draft business letters
• Assisting in Tender Documentation
• All other ad-hoc duties required

Desired Skills:

• Personal Assistant
• Office Support
• Diary management
• Travel Arrangements
• Meeting Scheduling
• Tender Documents

Desired Work Experience:

• 2 to 5 years

Desired Qualification Level:

• Grade 12 / Matric