Personal Assistant

About the position

Are you a highly organized and professional individual with exceptional multitasking skills? We are seeking a Personal Assistant to provide comprehensive support to four directors within our dynamic firm. This role requires discretion, accuracy, and strong administrative expertise.
Minimum Requirements:

• Grade 12
• Secretarial Diploma OR 5 years’ proven secretarial experience
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience with GreatSoft (advantageous)

Skills & Competencies:

• Excellent communication and interpersonal skills
• Advanced typing and document preparation skills
• Strong organizational and diary management abilities
• Professional client service and telephone etiquette
• High level of accuracy and attention to detail
• Ability to manage competing priorities effectively
• Confidentiality and discretion at all times
• Basic accounting knowledge (advantageous)

Key Responsibilities:

• Manage directors’ diaries, emails, incoming/outgoing correspondence
• Draft, type, and format client correspondence, invoices, credit notes, and statements
• Handle debtors’ reconciliations and maintain updated debtor age analysis
• Filing and document management on CDM
• Manage client queries (telephonic and in-person)
• Prepare and issue EME certificates, minutes, resolutions, and compliance documents
• Maintain client databases and financial trackers
• Follow up on outstanding signed documentation (engagement letters, tax returns, financials)
• Prepare quotes, valuations (when required), and various onboarding documents for new clients
• Support with trust administration and financial statement management
• Ensure compliance with firm’s System of Quality Management (SOQM), policies, and professional codes of conduct

Please note that only suitable candidates will be contacted.

Desired Skills:

• pa
• personal assistant
• finance admin