Personal Assistant

About the position

PERSONAL ASSISTANT!
TZANEEN!

An exciting opportunity is available in Tzaneen for a professional and well-organised Personal Assistant (PA) to join a well-established company.

This role will report directly to the COO and COM, providing high-level administrative support.

Non-Negotiables:

• Relevant Diploma.
• 3 yrs exp as a PA/Secretary.
• Advanced Excel.

Apply now and be part of a growing team!
Minimum requirements:

• Relevant Diploma.
• Proven experience (3+ years) as a Personal Assistant or similar role.
• Strong knowledge of office management systems and procedures.
• Advanced Excel skills.

Duties and responsibilities:

• 1. Administrative Support 

- Manage and maintain executive schedules, including meetings, appointments, travel, and events. 
- Prepare and edit reports, memos, invoices, letters, and other official documents. 
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence. 
- Liaise with internal and external stakeholders on behalf of the executive. 

• 2. Travel and Logistics 

- Organize travel arrangements, including flights, accommodation, transport, and visas. 
- Prepare detailed travel itineraries and manage travel expenses. 

• 3. Meeting and Event Coordination 

- Schedule and coordinate meetings, ensuring agendas, materials, and minutes are prepared. 
- Organize company events, board meetings, and off-site engagements. 

• 4. Confidential and Personal Support 

- Manage confidential information and sensitive matters with the utmost discretion. 
- Provide personal assistance, including managing personal appointments, family logistics, or personal errands. 

• Key Skills and Competencies 

- Exceptional organizational and time-management skills. 
- Strong verbal and written communication abilities. 
- Discretion and ability to handle confidential matters professionally. 
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business tools. 
- Multitasking ability, capable of working under pressure in a fast-paced 
environment. 
- Problem-solving and decision-making skills. 
- Professional demeanour and polished presentation.

• Business Communication Skills 

- Verbal Communication – Speaking, confidently, and persuasively in meetings and discussions. 
- Written Communication – Writing emails, reports, and proposals with professionalism. 
- Active Listening – Understanding and responding appropriately in conversations. 
- Interpersonal Skills – Building relationships, networking, and fostering collaboration. 
- Adaptability & Emotional Intelligence – Adjusting communication styles based on audience and situation. 
- Technical Communication – Conveying complex ideas in an accessible manner. 

• Advanced Microsoft Office Proficiency 

- Microsoft Word – Document creation, formatting, and automation tools. 
- Microsoft Excel – Advanced formulas, pivot tables, macros, and data analysis. 
- Microsoft PowerPoint – Professional presentations, animations, and design formatting. 
- Microsoft Outlook – Email management, scheduling, and task organisation. 

• Other Requirements 

- Ability to work independently while managing multiple tasks effectively. 
- High level of professionalism and discretion in handling sensitive information. 
- Strong initiative and problem-solving capabilities. 
- Updating of weekly reports. 
- Company Uniform, Ordering, Invoicing & dispatching. 
- Consolidating of SARS needs Information to be handed in for every financial year. 
- Vehicle licensing + maintenance management. 
- Meal Preparation on a daily basis. 
- Branch Audit Preparations twice a year.

Desired Skills:

• Tzaneen
• Secretary
• PA
• Personal assistant