Personal Assistant (Executive)

About the position

To provide secretarial and administrative assistance to the Property Portfolio Executive and support the Gauteng asset management team. PROPERTY or BANKING INDUSTRY experience preferred
REQUIREMENTS:

• Matric
• Secretarial qualification
• 5 years’ experience in a similar role, preferably on supporting a senior management team; and
• Property sector experience would be beneficial.

DUTIES:
Personal Assistance:

• Manage the scheduling and coordination of the relevant committee and management meetings.
• Assist with the collation and distribution of the relevant committee and management packs.
• Preparing for meetings, which includes drafting agendas, gathering and printing all necessary documents, and organising refreshments.
• Preparing applicable meeting packs and taking minutes of meetings and issue appropriate updates.
• Screening calls for the Portfolio Executive and Regional Leasing Manager. Take and relay accurate and timely messages for the Portfolio Executive.
• Managing Portfolio Executive and Regional Leasing Manager'sbusiness diaries.
• Day-to-day diary management for Head of Development and Sustainability and Head of Marketing.
• Compiling and submitting expense reports for the Portfolio Executive and Regional Leasing Manager.
• Provide general administrative support and personal errands as required.
• Compiling of reports and presentations for the Portfolio Executive and Regional Leasing Manager as requested from time to time.
• Create and maintain records and filing systems, which may include confidential/sensitive information.
• Responding on behalf of the Portfolio Executive and RegionalLeasing Manager, either verbally or in writing, in-line with the directive received.
• Coordination of internal and external meetings on behalf of the Portfolio Executive and Regional Leasing Manager and, where required, for the Gauteng portfolio senior management team.
• Provide administrative support to Head of Development and Sustainability and Head of Marketing.

Office Assistance:

• Arrangement of all travel for the relevant members.
• Handle confidential and sensitive documentation.
• General office administration, ordering and taking stock of head office stationery.
• Liaising with the Gauteng portfolio senior management team.

Office Administration:

• Record keeping and document management.
• Coordinate document deliveries and oversee delivery schedule.
• Handle confidential and sensitive documentation.
• Organize, photocopy, print, and bind documents.
• Establish and maintain a filing system.
• General office administration.
• Undertake a variety of control and governance activities as required.

Desired Skills:

• personal assistant
• office management
• diary management