About the position
Job Title: Personal Assistant & Office Manager
Location: Cape Town CBD
Employment Type: Permanent | Full-Time | In-Office
Reporting To: CEO
About the Role:
We are seeking a highly dependable, discreet, and proactive Personal Assistant & Office Manager to support our CEO across both personal and business matters. This is a unique opportunity for someone who thrives in a fast-paced, dynamic environment and enjoys balancing high-level executive tasks with day-to-day personal support.
You will play a pivotal role in ensuring our CEO’s productivity, peace of mind, and the smooth running of multiple business ventures.
Why Join:
This is a rare opportunity to work closely with a visionary entrepreneur and make a real impact on both their professional and personal life. If you thrive on variety, enjoy making life easier for others, and value a role where your trust and discretion are highly valued, this could be the perfect fit.
Key Responsibilities:
Personal & Family Support:
- Manage personal invoices, bills, and document filing
- Ensure renewals (passports, licenses, insurance) are up to date
- Organise personal appointments, travel, and errands
- Support the CEO’s spouse with personal tasks as required
- Handle ad hoc personal tasks including gifts, deliveries, and printing/framing
Business Support:
- Assist with invoicing, VAT calculations, and basic finance admin
- Coordinate team meetings, travel, and logistics
- Manage office administration, IT queries, and stationery
- Support event planning and execution
- Maintain diaries, birthdays, and special occasions for the team
- Perform ad hoc business tasks as needed
Required Skills & Experience:
- Proven experience as a Personal Assistant, Executive Assistant, or Office Manager, ideally supporting C-suite or high-profile executives
- Exceptional organizational, multitasking, and problem-solving abilities
- Strong emotional intelligence, discretion, and confidentiality
- Proficient in Microsoft Office Suite, Outlook, Google Workspace, and Canva
- Basic finance administration experience (invoicing, statements, VAT) an advantage
- Valid driver’s license and reliable transport
- Proactive, anticipates needs, and comfortable working independently
Personal Attributes:
- Loyal, committed, and trustworthy
- Flexible and adaptable to ever-changing priorities
- Service-oriented with a “no task too small” mindset
- Excellent communication and interpersonal skills
Desired Skills:
- Diary Management
- Personal Assistance
- Travel Arrangements
