Payroll Financial Administrator

About the position

To ensure accurate, compliant, and timely in-house payroll processing in accordance with relevant statutory regulations governing employer-employee remuneration.

JOB DESCRIPTION 

Payroll & Remuneration Administration

• Administer payroll services for staff onboarding, terminations, and leave management.
• Maintain accurate records of staff leave data, including accumulations, absences, and utilization.
• Process accurate and timely remuneration for Skills Development Facilitators via the computerized payroll system in accordance with independent consultant contracts.
• Provide sound advice to managers and staff regarding remuneration, salary structuring, and taxation.
• Ensure timely disbursement of third-party payments, including SARS, trade unions, medical schemes, and pension/provident fund administrators.

Financial Support & Reporting

• Conduct leave trend analyses and generate management reports.
• Provide administrative and advisory support for systems underpinning the payroll framework.
• Support the Financial Administrator with financial management tasks, including uploading banking details onto the Management Information System (MIS).
• Perform monthly bank and balance sheet reconciliations by the 5th business day of each month.
• Capture payments onto the MIS system upon receipt of verified documentation from the Financial Administrator.

Inter-SETA & Stakeholder Coordination

• Execute and finalize Inter-SETA Transfers and manage related administration.
• Compile and submit statutory forms to the Department of Higher Education and Training.
• Follow up on administrative processes to ensure all transfers are successfully completed.

General Support

• Assist the Finance Division with ad-hoc financial and administrative duties as required.
• Provide relief support for reception duties when operationally necessary.

JOB REQUIREMENTS

• National Senior Certificate/Matric (Grade 12) essential
• National 3-year Diploma in Finance, Commerce, or an equivalent qualification.
• A recognized Certificate in Payroll Administration or an equivalent qualification.
• Proven track record in SAGE 300 People
• Minimum of three (3) years of proven financial and payroll administration experience.

Knowledge and Abilities

• Proficiency in specialized accounting and payroll software packages
• Advanced literacy in Microsoft Office (Excel, Word, Outlook)

Desired Skills:

• interpersonal skills
• verbal and written communication capabilities
• Positive influence capabilities