About the position
Payroll Controller (VIP Premier / ESS / Fihrst) (EE)
Location: Montague Gardens, Cape Town
Salary: Negotiable up to R48 000 per month + Medical Aid + Pension Fund
About the Role
A well-established multinational organisation is seeking an experienced Payroll Specialist (Employment Equity position) to take full responsibility for the end-to-end monthly payroll function.
This role requires a highly detail-oriented and deadline-driven professional who can manage payroll administration, statutory compliance, reporting, reconciliations, and HRIS maintenance with accuracy and efficiency.
Key Responsibilities
Monthly Payroll Administration
- Capture and process all payroll input accurately, ensuring supporting documentation and approvals are in place.
- Run monthly payroll and submit to the HR Director for approval by the 19th of each month.
- Prepare final payroll pack, including Fihrst schedules and EFTs, for CFO authorisation by the 20th.
- Upload payroll data to the Fihrst Management System within required timelines.
- Reconcile payroll accounts to the General Ledger monthly.
- Address and resolve payroll queries timeously.
- Prepare and submit bi-annual IRP5 submissions to SARS within statutory deadlines.
- Ensure annual distribution of IRP5 certificates via ESS or manually before tax season.
Third-Party Payments & Compliance
- Reconcile and process payments to SARS, Pension/Provident Funds, Medical Aid, Housing Loans, Savings & Loans, and other third parties.
- Verify accuracy of reports prior to submission.
- Maintain accurate monthly filing of all third-party reconciliations.
Reporting & Statutory Submissions
- Prepare monthly HR reports for submission by the 3rd of each month.
- Provide payroll data for budgeting, Employment Equity reporting, Compensation Fund (Return of Earnings), BBBEE and audit purposes.
- Prepare financial year-end payroll reports.
- Submit quarterly Employment Statistics reports to the Department of Labour.
- Assist HR Manager with ad hoc reporting requirements.
Leave & HR Administration
- Review and authorise leave requests on ESS within 3 days.
- Reconcile attendance registers with VIP payroll system monthly.
- Monitor excessive leave and notify managers accordingly.
- Maintain accurate and up-to-date employee and EXCO files.
- Ensure payroll and HR filing systems are compliant and well maintained.
Annual Processes & HR Support
- Prepare confidential salary increase and bonus spreadsheets.
- Capture increase data accurately on the system.
- Generate and distribute increase letters using mail merge.
- Support HR Director and HRBP with ad hoc projects.
- Assist in planning and coordinating HR events, medical aid and pension fund roadshows.
Minimum Requirements
Qualifications
- Degree or Diploma in HR Management, Business Administration or Finance (preferred).
- Payroll qualification advantageous.
Experience
- 5-8 years' proven payroll experience.
- Experience within a multinational/global organisation advantageous.
- Strong knowledge of payroll legislation and statutory requirements.
Technical Skills
- VIP Payroll experience essential.
- Strong Excel proficiency.
- Experience with HRIS and financial reconciliation processes.
Key Competencies
- High attention to detail and accuracy.
- Excellent planning and organisational skills.
- Strong interpersonal and communication skills.
- Ability to engage with all levels of the business.
- Deadline-driven with strong compliance mindset.
- Team player with a proactive, solution-oriented approach.
Desired Skills:
- VIP Premier Payroll
- Fihrst
- Payroll reports
- Payroll Administration
- Payroll Processing
- Vlookup
- Year-end report
- Pivot table
- ESS
Desired Work Experience:
Desired Qualification Level:
About The Employer:
Payroll Controller (VIP Premier / ESS / Fihrst) (EE)
Location: Montague Gardens, Cape Town
Salary: Negotiable up to R48 000 per month + Medical Aid + Pension Fund
About the Role
A well-established multinational organisation is seeking an experienced Payroll Specialist (Employment Equity position) to take full responsibility for the end-to-end monthly payroll function.
This role requires a highly detail-oriented and deadline-driven professional who can manage payroll administration, statutory compliance, reporting, reconciliations, and HRIS maintenance with accuracy and efficiency.
