About the position
Hire Resolve's client, a major financial services company, is seeking a Payroll Administrator to join their team based in Pretoria. The ideal candidate will be responsible for managing the end-to-end payroll process for the Group, working closely with the Finance and HR Teams.
Responsibilities
Philosophy
- Ensure payroll information is always accurate and verified before processing.
Processes- Process monthly payroll transactions (appointments, terminations, increases, deductions, etc.)
- Communicate payroll deadlines, policies, and procedures.
- Process payroll adjustments.
- Prepare monthly reconciliations (salaries, tax, medical aid, provident fund).
- Provide payroll-related management reports and leave reports monthly.
- Load invoices on Sage X3, ensuring proper reconciliation to the payroll system.
- Prepare payment requisitions for all salary-related items, including directors’ remuneration, and coordinate payments.
- Maintain accurate and complete payroll records.
- Register companies with authorities (SARS, Workmen’s Compensation, Department of Labour).
- Prepare and submit statutory declarations (EMP201, EMP501, UIF, Compensation) and process related payments.
- Generate and release IRP5s and payslips.
- Administer Medical Aid and Provident Fund portals.
- Support HR processes (e.g., dummy payslips, manual leave calculations).
- Prepare audit documentation for internal and external audits.
- Act as primary liaison with PaySpace consultants.
- Administer payroll system controls (access, backups, entity setups, tax rates).
- Handle queries from authorities, auditors, and staff.
- Calculate monthly maternity leave pay.
People- Communicate effectively with individuals at all organizational levels to resolve queries.
- Work collaboratively within a team.
Requirements
Formal Education:
- Degree or Diploma in Payroll Administration or equivalent certificate.
Experience:
- Minimum of 3 years in payroll administration in Financial Sector (Wealth Management / Insurance)
Skills:
- Planning and organizing
- Problem-solving and analysis
- Effective communication
- Ability to work under pressure
- Automation focus
Attributes:
- Methodical
- Detail-oriented
- Focused
- Team-oriented
- Eager to learn
- Disciplined
- Accurate
Knowledge:
- Labour legislation impacting payroll
- Payroll calculations
- SARS requirements (including tax directives)
- PaySpace experience (advantageous)
- Proficient in Excel, Word, and PowerPoint
Other Requirements- Flexibility to work outside normal hours when needed
- Remote work subject to management approval
- Willingness to travel if required
Benefits
Market-related salary
- Please Note, if you Don't MATCH
- Contact Hire Resolve for your next career-changing move today
- Apply for this role today, contact Gustav Vogel at Hire Resolve or on LinkedIn
- You can also visit the Hire Resolve website: [URL Removed] or email us your CV: [Email Address Removed]
- Please use "Payroll Administrator" as your subject line when applying via email
We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise
Desired Skills:
- Payroll Administrator
- Payroll Administrator
- Payroll Administrator
