About the position
- Ensure that the services provided by the remuneration department satisfy the needs of the company and employees.
- Ensure that the company policies and procedures are applied correctly and consistently within the remuneration functions.
- Supervise the staff of the remuneration department.
- Administer and submit data into payrolls e.g., New engagements
- Changes to personal data, Discharges, Transfers, Deductions, Allowances, Manual pay adjustments and short payments.
- Calculate and pay Sick pay, leave pay, Maternity benefits, Discharge pay.
- Process the payrolls.
- Print the reports generated by the payrolls.
- Check and sign off payroll run.
- Update Payroll database after pay runs.
- Generate and submit electronic salaries and wages deposit for payment
- Produce and submit electronic General Ledger input to SAP system.
- Produce and submit statutory returns (monthly), for P.A.Y.E., U.I.F., and S.D.L.
- Calculate, balance and generate cheque request and returns for third parties, e.g. Taxes, U.I.F., S.D.L., Garnishees, Pension/Provident Fund, Medical Aid, Loans schemes, Rent & Bonds, maintenance, Trade Union etc.,
- Maintain history records of all third-party payments made.
- Maintain up to date Leave records for all employees (Fortnightly / Monthly) and circulate to the management.
- Do monthly and annual reconciliations for Tax's paid to S.A.R.S.
- Submit all documents relating to Payroll for verification/review to the manager for final approval.
- Do annual reconciliations for IRP5.
- Check and sign off monthly G/L reconciliations.
- Prepare and submit Journal entries as required to correct G/L entries.
TIMEKEEPING
- Maintain time and attendance system.
- Maintain employee's database.
- Produce and distribute time & attendance reports.
- Apply corrections to time & attendance data.
- Fix daily clocking's and follow up on absenteeism, short hours and overtime worked.
- Authorise payment of overtime, allowances, leave and absences as submitted by departmental manages.
- Produce input files from time & attendance system for input into payroll system.
- Circulate Weekly timesheet to each department and get confirmation on the timesheets.
- Maintain T&A system. Terminations, transfers and loading of staff.
- Management of Bio metric systems, Ensure smooth running of the system, if any issues to report to the management.
- Weekly overtime reporting to the business Heads of Department
- Filing and general queries
BENEFITS
- Administration of the Company's Pension and Provident Funds.
- Administration of the Company's Sick Fund Schemes.
- Manage and administer Pensioner medical aid membership.
- Administration of the Group's Disability Schemes.
- Administer claims for Disability benefits.
- Reconcile contribution payments and monthly remittance advices.
- Administer withdrawals, retirements, death and funeral claims.
- Assist with queries.
QUERY HANDLING:
Employee Queries.
- Provided explanation on Employee queries.
- Corrected error based on query.
- Amended payroll for following week.
Employer Queries.
- Provided information on queries.
- Provided explanation on Employee queries.
- Corrected error based on query.
- Amended payroll for following week.
Desired Skills:
- Payspace
- Payroll Administration
- SMP
- Sage Payroll
- Payroll Processing
Desired Work Experience:
