About the position
Our client with a National footprint is looking for a candidate that can fulfill the following:
- Payroll: To fully carry out the payroll function of the Group in collaboration with the HR Team – 60%
- Accounting: Responsible for substantially all areas of accounting records and financial reporting in the Institutional Cluster – 40%
Your:
- Formal Education:
- Certificate in payroll or equivalent
- Degree in Accounting or equivalent (BCom or BCompt (Acc))
- Experience:
- Minimum of 6 years’ experience in payroll administration
- Minimum of 5 years’ experience in an accounting role
Payroll Duties (Primary Duties):
- Philosophy:
- To ensure that payroll information is always correct and checked before being processed
- Processes:
- Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, increases, transfers, contributions, and deductions, etc)
- Prepare monthly maternity leave salary calculations and staff deductions
- Ensure Group policies and procedures are applied and adhere to at all times
- Communicate payroll deadlines, policies and procedures
- Prepare all monthly reconciliations (salary, tax, medical aid, provident funds)
- Prepare payroll-related management information as requested as well as providing payroll and leave reports to the business units monthly
- Prepare payment requisitions for all salary-related transactions, including directors’ remuneration and facilitate payment with the respective business units
- Maintain adequate record-keeping and support for transactions recorded on the Payroll system
- Register companies with the relevant authorities (SARS, Workmen’s Compensation and Department of Labour)
- Prepare, reconcile and submit declarations in respect of EMP201’s, EMP501’s, UIF declarations and Compensation declaration and facilitate payment with the respective business units
- Generate and release employee IRP5’s and payslips
- As a key contact, administer the Group’s Medical Aid and Provident Fund portals including updating information, requesting schedules and querying inaccurate information provided
- Provide support to the HR Team in terms of process integration and other information required (including but not limited to preparation on dummy payslips, manual leave calculations etc)
- Primary liaisons with the PaySpace consultants in respect of the Payroll system
- Administer the payroll system and other related controls, including user access controls and back-up management (including by not limited to new entity set ups, changing tax rates, monthly cut off deadlines)
- Assist with all staff related queries on a daily basis as raised on the ticketing system
Accountant Duties:
- General accounting records and reconciliations:
- Reviews cash books and bank reconciliations
- Review the Fixed Assets Register and related reconciliation
- Responsible for performing calculations on routine and non-routine/complex transactions and reviews journal entries posted by bookkeeper
- Prepares balance sheet reconciliation /schedules for account balances for review
- Primarily responsible for the validity, accuracy and completeness of transactions processed in the accounting records in a consistent manner
- Responsible for the accuracy and completeness of intercompany and related party transactions and balances confirmed on intercompany transaction schedules and confirmations together with the bookkeeper
- Review Payroll reconciliation and monthly journal with supporting documentation as prepared by the bookkeeper
- Reviews the age analysis for customer and suppliers to ensure validity, accuracy and completeness and follows up variances timeously
- Procurement and suppliers:
- Responsible for reviewing of primary source documents
- Responsible for completing "checks" on completeness of supporting documentation maintained
- Responsible for ensuring that supplier payment terms are monitored and enforced
- Responsible to ensuring customer and supplier accounts are created on Sage X3 timeously
- Sales function:
- Prepares and maintains calculations for revenue generated (including supporting documentation)
- Prepares accrued revenue calculations for review
- Performs checks on inputs used for system generated revenue calculations submitted to funds and administrator approved sources (agreements etc)
- Cost of Sales function:
- Prepares and maintains referral commission calculations for review and submission to third parties (Interanl & External)
- Prepares accrued variable cost calculations for review
- Ensure payment of referral commission is processed in due time by the bookkeeper
- Management information:
- Assist with preparing accurate management accounts, including the update of forecasts, monthly cash flow and all supporting schedules timeously with the assistance of a bookkeeper
- Assist with preparing an accurate budget, including the update of forecasts and all supporting schedules timeously with the assistance of a bookkeeper
- Assist with preparing and maintaining all other management information requested by the executive management team
- Develops management information reporting templates
- Treasury and financial soundness:
- Reviews functions performed by the bookkeeper
- Takes ownership of the validity, accuracy and completeness of the weekly and long-term cash flow preparation in line with the required timelines
- Reviews weekly and monthly payments packs for bank release
- May be required to be a releaser of payments and beneficiaries on the banking platform
- Taxation:
- Prepares the VAT reconciliation and working papers including reasonability of VAT declared
- Maintains reconciliation of balances owing to(by) SARS for all balances due
- Ensures that all audit queries are addressed timely and that valid tax clearance is maintained at all times
- Ensures that payment for all tax types are paid within the prescribed timeframes
General Duties: Accounting and Payroll:
- Responsible for ensuring adherence to the Group's policies, procedures, budget limits and Levels of Authority regarding goods and services procured (Procurement and suppliers)
- Reviews instruction received from Group in relation to specific entity and ensures instruction is relevant, accurate and understood before actioning (General accounting records and recons)
- Assists in other areas where required
- Audit and year-end:
- Primarily responsible for providing all information to the auditors and Group management timeously
- Assist with queries from the respective authorities (SARS, Workmen’s Compensation and Department of Labour), internal auditors and external auditors
- Preparation of first draft annual financial statements
- Budgets:
- Assist with the preparation of yearly budgets for allocated entities and payroll
- Assist in the preparation of support area budgets
- Special projects:
- Is primarily responsible for the execution and day-to-day monitoring of the project
- Strategic and other areas:
- Participates in meetings
- Effective communication at all level
- More detailed to complex communications required
- Decision making requires thorough analysis of best practice and research
- Subject matter knowledge is more detailed
- Collaborates and provides feedback for consideration of policies and strategy
- Limited negotiation with peers and subordinates
- Presents/trains peers and subordinate
- Other – Company specific:
- Will assist with accounting work throughout the group when the need arises.
Desired Skills:
- PAYROLL
- ADMINISTRATOR
- ACCOUNTANT
