About the position
Our client, a leading equipment manufacturer, is looking for a Payroll Administrator to join their team in Honeydew, for a 12 month contract.
Ideal start date: as soon as possible
The successful individual will be responsible for the preparation, processing and maintaining of accurate and on time delivery of all monthly and weekly payroll processes, as well as associated service delivery to employees. They will also be responsible for all related month-end reporting to Finance and HR, effectively; efficiently; and on time.
Duties will include, but are not limited to, the following:
- Provide professional and efficient first point of contact for employees regarding payroll (weekly and monthly) queries and problems.
- Provide professional and efficient first point of contact for employees regarding Company benefits, BCEA queries, MEIBC queries and general administration of these funds. Only exceptions are passed on further to HRBP.
- Process and maintain Payroll information accurately and timeously as required weekly and monthly:
- Set up of new appointments, termination, transfers, leave, benefits, deductions, garnishees, etc.
- Establish and maintain employee records, ensure correctness of changes to employee data in a timely manner within the payroll database
- Review and ensure accuracy of approved timesheets, payroll input and deductions. Review changes for proper authorisation and adherence to company policy, and compliance to statutory requirements
- Ensure proper flow and maintenance of employee data including preparation as well as distribution of detailed payroll reports e.g.: 3rd party payments, general ledger journals, workshop hours, leave, bonus and long service provisions, medical aid, pension/provident fund
- Month-end accounting requirements i.e.: Costing details, reconciliation of general ledger accounts.
- Statutory Submissions i.e.: UIF, MEIBC, STATS SA, Bi-Annual IRP5 and [Email Address Removed] related month-end reports to maintained, filed and archived accurately as per statutory requirements.
- Ensure back-up of all payroll systems - weekly and monthly
- Creating and maintaining employee leave records on all computerised systems. Ensure accuracy and regular communications to employees as well as HOD's on leave balances.
- Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Arrange IP's banking requirements and ensure accuracy of annual tax compliance
- Adhere to year-end audit schedule and ensure that all information required is available for auditors to check, including BBBEE verification and Equity submission.
- Confidentiality to be maintained at all times
REQUIREMENTS:
- Matric/Grade 12
- 5-8 years payroll Sage VIP working experience (including Payroll, ESS, Leave module, personnel module, General Ledger, and HR Module)
- Sage VIP Premium and EES including methods of calculations, ODBC, report writing - knowledge and experience imperative.
- Skilled in Microsoft Office Suite
- Understand, and apply MEIBC processes and Rules of Main Agreement - Imperative
- Understand and apply BCEA
- Weekly payroll, monthly payroll, and international payroll
- Month-end procedures
- 3rd party payments
- Statutory tax, SDL, UIF compliance
- Deadline driven, self-starter and ownership of own work.
Desired Skills:
- payroll admin
- Sage VIP
- MEIBC
- BCEA
- weekly payroll
- monthly payroll
- international payroll
- 3rd party payments
- deadline driven
- statutory submissions
