About the position
Division - Corporate
Job Grade - BU
Job Type - Fixed Term Contract
Period - 12 Months
Purpose Of the Position
The Executive Assistant ensures that the Chief Executive (CE) and Chief Financial Officer's (CFO) day-to-day operations run smoothly and effectively. The incumbent will be responsible for diary management, meeting preparation, travel administration (International and local). The incumbent must demonstrate excellent communication skills, attention to detail, organisational skills, discretion, and the ability to manage multiple tasks efficiently.
Application Process
- Applications are to be submit-ted on the Direct Hire platform which is available on the SharePoint. For employees who don't have access to PCs please submit in writing on the approved internal vacancy ap-plication form.
- Kindly provide proof of qualifications and experience.
- Consideration will be given to the company's employment equity policy as part of the selection process. Please note that should your application be unsuccessful; you will be notified in writing.
- The Company's website career link: Current Opportunities
Skills/ Competencies
- Proficient in Microsoft Office - Word, Excel, PowerPoint, SharePoint, SAP.
- Excellent communication skills (written and oral)- Adept at clear, professional communication.
- Report writing skills.
- Highly Organised & Detail-Orientated: Managing multiple tasks, keeping meticulous records, and maintaining organised systems.
- Ability to handle sensitive information with confidentiality and discretion
Minimum Requirements
- Completed Matric qualification.
- Bachelor's degree/ National diploma in a relevant field, such as Business Administration / Busi-ness Science/ Public Administration.
- 5 -8 years proven experience preferably supporting C-suite executives.
Knowledge
- Knowledge of Company Procedures: Understanding internal policies and work-flows.
- Basic Accounting and Financial Management: Handling expenses and invoices.
Summary Of Key Responsibilities Included but Not Limited To
- Support the CE and CFO by providing professional and confidential administrative & secretarial services.
- Attending to diary management, meeting preparation, event attendance, travel administration and ad-hoc projects as required.
- Manage incoming calls, screen and manage all emails and messages. Establish and maintain accurate databases, distribution and contact lists.
- Process and prepare all payment requests, administer company credit card, expense claims and other payments.
- Manage all travel, flights, accommodation, venue and transport arrangements and compile detailed itinerary for CE and CFO.
- Ensure appropriate electronic storage of compliance reports/files according to defined standards.
- Run errands and complete tasks as requested including personal matters e.g. medical aid claims and queries, subscriptions etc.
- Organise internal and external meetings - arrange venues, catering etc.
Desired Skills:
- Time Management
- Excellent Verbal and Written Communication skills
- Planning Orentated
- Dealt with Customers
- Dealth with Board
- Dealth with CEO and CFO Office
- Tech Savvy
- Professional
