PA / Administrator / Receptionist

About the position

A well-established company on the East Rand is looking for an Administrator / Personal Assistant / Receptionist to join their company!
Requirements:

• 5 or more years' experience in a similar role
• Matric or equivalent qualification 
• Experience on Pastel is advantageous

Duties:

Office Administration:

• Manage phone calls, screen, redirect and take messages for distribution
• Handle procurement of office supplies and other company necessities, including grocery shopping
• Maintain and distribute incoming and outgoing faxes, general notices and correspondence
• Organize and distribute both incoming and outgoing mail
• Maintain and update Material Data Sheets
• Capture and manage Debtors and Creditors records and handle related communications

Marketing and Sales:

• Submit applications to the DTI for participation in international trade fairs
• Organize and coordinate logistics for both local and international trade shows, ensuring all company and staff requirements are met
• Plan and execute mid-year customer public relations activities and gifts
• Coordinate and plan company functions and events
• Plan, organize and distribute Christmas
• Distribute updated pricing structures
• Provide secretarial support to the marketing department
• Assist with tender documentation, including typing and distribution

Logistics:

• Schedule and coordinate local collections, deliveries and rentals with subcontractors and couriers
• Manage local and international sample deliveries
• Maintain and track the sample register
• Coordinate vehicle servicing, repairs, and license renewals
• Organize and distribute staff uniforms
• Schedule maintenance and servicing of company vehicles and forklifts

Personal Assistant (PA) Responsibilities:

• Arrange local and international travel for two Directors
• Schedule meetings and take minutes during internal staff meetings
• Distribute staff notices and updates
• Manage company cell phone contracts
• Oversee maintenance and updates for the company website
• Handle GRVs and DNs as needed
• Submit and track insurance claims

Desired Skills:

• Administration
• Receptionist
• Personal Assistant
• Administrator

Employer & Job Benefits:

• provident fund after 3 months