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Secondments

OPERATIONS ASSISTANT ( 12 MONTHS )

Secondments

  • Undisclosed
  • Contract Intermediate position
  • Johannesburg Region
  • Posted 26 Nov 2025 by Secondments
  • Expires in 33 days
  • Job 2628314
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About the position

Duties and Responsibilities

  • Providing support, facilitation, follow-up and sometimes closure on transactional issues.
  • Assist the Task Manager and Divisions Manager in the execution / implementation of the work plans for the in alignment with the business strategy of the department.
  • Support the Director General and the Front Office staff in the preparation of planning and reporting documents, with particular emphasis on drawing on information maintained on databases.
  • Analyze supervision data, monitor disbursement status, and arrange follow up and reporting actions, as well as monitoring project cancellations, write off procedures and adherence to write-off policies.
  • Assist in the preparation and monitoring of the division's administrative budget, work programs, mission schedules and staff movements schedules, and participate in the identification of resource requirements and sources of funding.
  • Provide budget analysis reports to the Complex Management Budget Coordinator and Manager
  • Prepare, and as needed, gather information and relevant documents for the supervisor regarding issues being discussed or processed by the Manager.
  • Provide first-level support to response to staff information requests in areas of responsibility.
  • Execute received instructions and anticipate and inform superior and relevant colleagues of any risk of delay in achieving targets and take or recommend action to avoid it as per operating procedure.

Resources Management

  • Manage systems, create, and process expense reports in SAP.
  • Assist the management in issues concerning resources such as the administrative budget, monitor and review expenses and bring issues to the attention of management.
  • Participate in the preparation of the annual and mid-year budget review by inputting data and the monitoring thereof.
  • Supports in the organization and coordination of meetings within the regional Hub, across the Bank and with external clients and partners.
  • Serve as an information resource on status of products and draft a variety of correspondences.

Analytical Work

  • Support in reviewing the quality of documentation for the Division/Department and making recommendations for improvement of style, presentation, and analysis.
  • Keeps abreast of status and progress on Divisions/Department commitments vis-a-vis internal and external clients; propose Key Process Indicators and ways to monitor progress towards theft attainment.
  • Assist Division manager in his / her interaction with internal and external auditors to carry out periodic audit reviews of internal controls on the data administrative portfolio and implement measure to strengthen internal controls where weaknesses are identified and ensure that agreed changes have been fully implemented.
  • Assist in preparing communication and presentation documents through drafting elaborate memos, spreadsheets, presentations and conduct first-level analyses regarding Department initiatives.
  • Undertake ad hoc inquiries in standard and non-standard databases, retrieve, manipulate, and present data and prepare presentation materials.
  • Perform any other duties assigned to by division manager.

Qualifications

  • Hold at least a Bachelor's degree or its equivalent degree in business administration, management, finance, economics or other relevant fields.

Minimum of five (5) years of relevant professional experience in the formulation and implementation of programs and projects, financial and economic analysis of infrastructure projects and programs.

  • The operation assistant will assist effectively that project deliverables are transitioned into day to-day [URL Removed] to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
  • Competence in the use of standard MS office applications (Word, Excel, Access, and PowerPoint), Knowledge of SAP and internal software such as BPPS, MARS etc.

Desired Skills:

  • Support Administration
  • Data Entry
  • Operation Administration

Desired Work Experience:

  • 5 to 10 years

Desired Qualification Level:

  • Degree

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Secondments

About the agency

Uniquely positioned to address your skills shortages, Secondments specialises in placing high-quality candidates in permanent, contract, project and interim management positions. We believe in creating synergy with our clients by building sound business relationships which enhance our understanding of their business and needs. Using a managed, controlled recruitment process, we are able to match the staffing needs of their organisations with suitably talented secondees. Our pool of professionals have a range of skills, both generic and specialist. These candidates, all of whom have verified education levels and experience, are available from two weeks to longer periods, depending on client needs. And if we do not have exactly the right fit for the role, we will source the best candidate. We are dedicated to providing a seamless, turnkey solution to ensure our clients get the right person, in terms of skill and integrity, at the right time to fulfil their organisational needs. Notwithstanding the name change due to the acquisition of Ernst & Young’s Advisory Secondments business to Secondments, the business has been in existence since 2003. The business was acquired as a going concern with the full staff complement, including all clients. This change broadens the scope of clients that Secondments can offer services to. Following a successful 13-year working relationship with Ernst & Young (EY), Siphiwe Dondolo, Jayson Theron and Carl Endenburg acquired the global audit and advisory firm’s secondment portfolio. Secondments started trading on 1 April 2015 with the full support of the EY Africa Executive Committee. Secondments works across South Africa, Africa, the United Kingdom, Ireland and the United Arab Emirates (UAE). We support our clients through a sophisticated talent pool of associates, working regularly with colleagues across international borders. Our candidates can assist in the finance, risk, IT/technology, human resources (HR), management consulting, operations and supply chain fields – across a number of sectors – including: • Financial Services (Banking, Insurance and Private Equity) • Oil and Gas • Construction • Power and Utilities • Public Sector and Government • Health • Mining and Metals • Consumer Products and Retail • Technology, Media and Telecommunications • Automotive Broad-Based Black Economic Empowerment (B-BBEE) Secondments is a 51% black-owned Level 2 B-BBEE organisation, one of the few specialist recruitment consultancies that are a true Level 2 B-BBEE provider. Eleven per cent (11%) of our company is now in the hands of a Black Ownership Trust, making a real difference to previously disadvantaged individuals. We opted for this in the belief that it would make a significant impact rather than benefit a select few. We are determined not to pay mere lip service to Black Economic Empowerment (BEE). Our Managing Director (MD), Siphiwe Dondolo, owns 40% of the business and was with EY for 9 years prior to moving over to Secondments as a shareholder and as the MD. OUR SERVICES As Secondments, we are confident we have the right combination of people, methodology, best practices and technologies to ensure we deliver seamless, efficient and effective services. These are based on a solid foundation of integrity, excellence, professionalism, best practice and value – delivered to both clients and candidates. Client services We offer the full- service of strategic talent matching ,namely: Permanent placements Executive Search Contract placements Temporary Employment Services Project Placements Interim management position placements Executive Search Our specialised service offerings have evolved in response to our clients’ unique needs for a strategic,customisable,Executive recruitment service whose delivery is executed with excellence in mind throughout the process. Leveraging off our unique networks within the Executive landscape to tap into passive candidates,our experienced recruitment team and proven track record in the industry we are best positioned to assist our clients to fill key positions in the most timeous, professional and efficient manner. Temporary contract staff work under the supervision and direction of our clients. Secondments manages them from a planning, HR, payroll and industrial relations perspective, however, freeing clients from time-consuming administration.

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