Operations Administrator

About the position

Operations Administrator - Mpumalanga

Purpose:To coordinate the administrative activities at Branch level in consultation with the provincial office in terms of financial function as well as management of information and reporting systems.

? Coordinate the financial administration activities at Branch Level
? Provide data capturing services at Branch level
? Coordinate the asset management activities at Branch level
? Provide administrative support at Branch level

REQUIRED MINIMUM QUALIFICATION: Grade 12 and a Certificate (NQF Level 5) in Office Administration

REQUIRED WORK EXPERIENCE:
? 2-3 years' experience in a similar environment

Able to demonstrate:
? Prior experience of information management system
? Comprehensive knowledge of administrative duties and responsibilities

CRITICAL COMPETENCIES:
? Advisory Service
? Communication
? Stakeholder Engagement
? Analytical
? Business Acumen
? Problem-Solving & Decision-Making
? Planning & Organising
? Monitoring & Evaluation
? Performance Driven
? Administrative Diligence
? Team Work
? Adaptability & Flexibility
? Policy Adherence
? Negotiation
? Basic Computer Skills
? Financial Acumen
? Office Management

KEY PERFORMANCE INPUTS / ACTIVITIES:
? Administration and consolidation of petty cash
? Identify service providers for rotation purposes
? Coordination of procurement and payment processes aligned to the organizations financial policy & Procedures and SCM policy
? Compile and submit monthly report on purchase orders, deviations and commitments issued.
? Service provider contract administration
? Provide administrative support in terms of subsistence and travel claims for branch staff
? Capture and verify Service Provider data accurately into relevant information management system
? Commit and file as per database requirements
? Capture bulk registrations
? Maintenance of Branch assets
? Maintenance and reconciliation of pool vehicle usage
? Maintenance of assets register
? Identify assets for disposal purposes

Desired Skills:

• Admin
• Analytics
• Finance
• Data Capture
• Operation Administration

Desired Work Experience:

• 2 to 5 years

Desired Qualification Level:

• Certificate