Online Management Systems & Sales Administrator

About the position

About the Role
We are seeking a highly organized and detail-oriented Online Management Systems & Sales
Administration Officer to support and manage purchasing, product loading, pricing accuracy,
supplier coordination, and system integrity across our Cape Town and Johannesburg
branches.

The ideal candidate will have experience in inventory management, online systems (such as
OMS, Meat Matrix, and Pastel), and be able to work both independently and as part of a
dynamic team.

Key Responsibilities
?
- Manage OMS for both Cape Town and Johannesburg branches
?
- Create and process purchase orders (POs)
?
- Load and maintain products on Pastel, Meat Matrix, and OMS
?
- Oversee and ensure product and pricing accuracy on all systems
?
- Create and prepare product price lists
?
- Load new products with accurate cost and selling prices
?
- Handle PO and stock-related queries efficiently
?
- Receive and verify all PO documentation (goods, services, equipment, supplies)
?
- Liaise with suppliers regarding deliveries and product queries
?
- Communicate with staff regarding stock requirements
?
- Monitor stock levels and initiate reorders as needed
?
- Assist with monthly stock takes
?
- Accurately allocate correct cost codes and amend POs as required
?
- Work closely with accounts for PO approvals and payment processes
?
- Source and build relationships with reliable suppliers and vendors
?
- Ensure pricing is updated on all relevant systems (e.g., Chips)
?
- Manage customer catalogues and load pricing
?
- Communicate supplier price increases and ensure customer pricing adjustments
?
- Follow up on outstanding orders and confirm delivery schedules
?
- Maintain and update Commercial App

Minimum Requirements
?
- Matric (Grade 12) - further qualification in Administration, Logistics, Supply Chain or Procurement is advantageous
?
- Minimum 2-3 years' experience in a similar administrative or procurement role
?
- Proficient in Pastel, Meat Matrix, Microsoft Office Suite, and OMS platforms
?
- Strong understanding of inventory and pricing systems
?
- Excellent attention to detail and high level of accuracy
?
- Good written and verbal communication skills
?
- Ability to multitask, meet deadlines, and work under pressure
?
- Experience in the FMCG, food service, or meat industry is beneficial
?
- Own transport and valid driver's license required

Soft Skills
?
- Strong organizational and time management skills
?
- High level of initiative and independence
?
- Problem-solving mindset
?
- Professional and friendly communication style
?
- Commitment to quality and continuous improvement

Desired Skills:

• Supply Chain
• Logistics
• FMCG

About The Employer:

Quality, Service and Delivery are the core values that drive our clients business and have helped them to become a leading South African meat wholesaler supplying Halaal certified and Non-Halaal meat and other food products to sectors of the hotel, restaurant and hospitality industries, as well as the export market.