About the position
Fourways (Sandton) - Exciting opportunity for an Office Support and Personal Assistant – be the backbone of a fast-growing financial services team!
As an Office Support and Personal Assistant, you will be responsible for providing high-level administrative and operational support to the Executive Team. This full-time, office-based role requires a proactive, adaptable, and professional individual who can manage day-to-day office functions, coordinate executive activities, and contribute to the smooth running of a dynamic, growing business. You will play a foundational role in the team and have the opportunity to grow with the division.
Key Responsibilities:
Executive Support:
- Coordinate calendars, travel, meetings, and expense claims for the Executive Team.
- Organize and maintain digital workspaces, including emails, shared drives, and documents.
- Ensure the team stays up to date with relevant software and tools.
- Prepare, edit, and proof correspondence, presentations, and reports.
- Provide technical troubleshooting support during presentations or virtual meetings.
- Liaise with internal departments, external partners, and other office teams.
Office Operations & Administration:
- Coordinate meetings, workshops, and events (including client and internal events), managing logistics such as venue setup, catering, transport, documentation, and minute-taking.
- Oversee office operations, including supplies, facilities, cleaning services, and vendor relationships.
- Assist with onboarding logistics, documentation, and compliance tracking for new staff.
- Maintain accurate records and assist with reporting and internal communications.
- Support team engagement activities such as celebrations and team-building events.
Communication & Problem-Solving:
- Screen incoming calls and correspondence, responding where appropriate.
- Ensure queries, requests, and complaints are referred to the correct person promptly.
- Handle confidential documents and information with discretion.
- Exercise judgment in maintaining confidentiality when required.
Qualifications & Experience:
- Matric certificate.
- Relevant tertiary qualification, certificate, or diploma in Office Administration, Business Management, or related field.
- Minimum 5–8 years’ experience in a similar role.
- Experience in the financial services industry is advantageous.
- Proficient in Microsoft Office Suite, particularly Word and PowerPoint.
Competencies & Personal Attributes:
- Strong time management, organization, and ability to prioritize tasks.
- Professional telephone and office etiquette.
- Exceptional attention to detail and customer service orientation.
- Ability to work effectively under pressure in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proactive, action-oriented, and solution-focused.
- Strong administrative and analytical skills.
- Emotional intelligence, adaptability, and resilience.
- Friendly, personable, professional, and collaborative, with a sense of humor.
Remuneration:
R23,000 – R27,000 per month, dependent on experience.
Please note that only shortlisted candidates will be contacted
Desired Skills:
- Executive Personal Assistant
- Office Manager
- Bcom Administration
