About the position
Our client in the Sutainable Renewal Energy industry is seeking a Office Manager is responsible for ensuring the smooth day-to-day running of office resources and administrative support functions. This role plays a key part in maintaining operational efficiency by managing company assets, coordinating logistics, and supporting employees with essential resources and services.
With relevant or necessary experience.
Experience:
- Resource & Asset Management
- Manage company cellphone contracts, including procurement, upgrades, renewals, and cancellations
- Oversee the purchase and setup of new computers and related equipment for employees
- Procure office equipment such as desks, chairs and other furniture as required
- Maintain an inventory of related office assets and ensure proper allocation and tracking
- Office Supplies & Facilities
- Procure and manage office groceries, ensuring adequate stock levels at all times
- Monitor and replenish stationery supplies as needed
- Liaise with vendors to ensure timely delivery of supplies and cost-effective purchasing
- Support office rental and lease matters, including landlord liaison, building management interface, parking and access arrangements
- Provide general support on the office space, ensuring it is well-maintained, presentable and fit for purpose at all times
- Employee Onboarding
- Coordinate onboarding processes for new employees
- Prepare workstations, including IT equipment and necessary resources
- Ensure all onboarding materials and access requirements are ready prior to start date
- Administrative Support
- Perform general reception duties (answering incoming calls and receiving guests)
- Assist with general administrative tasks across departments as required
- Maintain organized records of purchases, contracts, and inventory
- Support internal processes and documentation
- Events & Travel Coordination
- Plan and coordinate company events, meetings and team activities
- Arrange travel logistics, including flights, accommodation and transport for employees
- Ensure travel plans align with company policies and budgets
- Host external visitors, including lenders, donors and board members. Set up boardrooms, arrange refreshments and catering for meetings, manage signage and access cards
- Manage travel-related compliance, including visa applications and renewals for staff, business invitation letters, yellow fever etc. for staff travelling to project countries, and travel insurance
- Any other matters
- Take ownership of any ad hoc tasks and operational matters that arise across the business and require hands-on coordination
- Identify gaps in office operations proactively and resolve them without needing to be asked
- Step in flexibly to support colleagues and management with whatever needs to be done to keep the office and the business running smoothly
Only candidates meeting the minimum requirements to apply.
Desired Skills:
- Resource & Asset Management
- Employee onboarding
- Admin Support
- HR experience
- legal experience
- office supplies and facilities
- Renewable Energy
Desired Qualification Level:
