About the position
Our client a well-established manufacturing company is urgently looking to employ an experienced Office Manager at their organization.
Our client a well-established manufacturing company is urgently looking to employ an experienced Office Manager at their organization.
Job Description:
The Office Manager will be responsible for overseeing reception and office administration, HR and payroll support, procurement, financial processes, and special projects to ensure efficient organisational operations
Location: Wynberg, Sandton
Requirements:
- Must have a suitable diploma or degree in Business Administration, HR, or a related field
- Must have a minimum 5 years' experience in office management, or administration with staff management
- Must be fluent in Afrikaans (non-negotiable)
- Knowledge of BCEA and Labour Relations Act will be an advantage
- Must be able to do payroll.
Responsibilities:
Reception & Front Office
- Supervise, guide, and support the Receptionist
- Ensure effective access control for staff using the biometric system
- Maintain a professional and well-managed reception area
Customer Administration
- Prepare customer application forms for approval and sign-off
- Create, maintain, and update customer accounts
- Process and issue invoices for repairs and sales
- Assist with debt collection activities
Supplier Administration
- Collect, capture, and process supplier invoices in line with company procedures
- Assist with monthly supplier reconciliations
- Create and maintain supplier accounts
- Ensure compliance with procurement policies and financial controls
Payroll & Human Resources
- Manage the full employee lifecycle, including onboarding, timekeeping, and record management
- Maintain and support the disciplinary code and HR policies
- Use the biometric system to calculate hours worked
- Calculate monthly commission payments
Facilities, Assets & Maintenance
- Maintain a positive working relationship with the landlord
- Ensure company vehicles are scheduled for servicing and general upkeep
- Maintain and update office equipment and electronics
- Coordinate with relevant stakeholders to maintain the building’s interior and exterior
Office Administration & Reporting
- Maintain office supplies, including stationery and refreshments
- Produce office and operational reports within required deadlines
- Support the Board with governance-related documentation and reporting
- Work closely with finance to support budgeting, expense tracking, and financial reporting
- Conduct investigations and ad hoc projects as directed by Management
Desired Skills:
- Office Management
- Staff Management
- BCEA
- Labour Relations
- HR
- Payroll
