Office Manager -Exp in Book keeper & Travel Arrangement at Quest Staffing Solutions

About the position

We are seeking a highly organized and detail-oriented Office Manager (Fluent Afrikaans Speaking) with a strong background in bookkeeping and travel coordination, ideally within the healthcare industry. The ideal candidate will be responsible for overseeing daily office operations, managing financial records, and ensuring efficient travel arrangements for staff and executives. This role plays a key part in supporting a smooth and compliant administrative environment in alignment with healthcare industry standards.

Responsibilities
The successful candidate will be responsible for the day-to-day running of the business, including office administration and support, staff welfare, diary and travel management, and organisational calendar support. The ideal candidate should be a self-starter with a positive, ebullient attitude and a strong work ethic, with excellent employee and stakeholder relationships.
Proficiency in Afrikaans essential
Key responsibilities:
? Ensures the smooth running of the office operations including strategic documents and facilities management
? Provide general secretarial / administrative as well as executive and personal support to the CEO and management in an effective and efficient manner
? Act as the first point of contact with people from both inside and outside the organisation
? Manage all arrangements related to travel, VISA and passport applications, booking accommodation and car hire, and processing claims for office administration expenses
? Office admin tasks including opening the office timeously every morning, answering telephones, meeting catering, assisting suppliers, customers and people who visit the office
? Receiving and dealing with telephone calls professionally, and using initiative to deal with queries
? Effective management of the office electronic diary and office facilities
? Written correspondence at a high level (emails, presentations, reports, memos, minutes, agendas etc
? Keep all documentation for tenders, bids, statutory requirements in order and ready for submission
? Ensure all administrative filling and documentation is stored correctly and chronologically, both physically and electronically
? Manage office support suppliers and any queries relating to their services including, IT support, welfare, couriers etc
? Monthly reconciliation of cash expenditure vs budget
? Office Event Management
? Ensuring effective and efficient administrative systems, processes, policies and procedures

Qualifications

• Must have Matric /Equivalent
• Experience with administrative and clerical work Proficiency in Microsoft Office suite
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor

Skills:
Administrative & Office Management

• Office operations coordination
• Calendar and schedule management
• Staff support and supervision
• Document control and filing systems
• Inventory and supply management

Financial & Bookkeeping

• Accounts payable and receivable
• Payroll support and expense tracking
• Budget monitoring and reporting
• Use of accounting software (e.g., QuickBooks, Tally, Xero)
• Bank reconciliation and financial documentation

Travel & Visa Coordination

• Domestic and international travel arrangements
• Flight and hotel booking management
• Visa application and processing (business & medical travel)
• Travel expense management
• Coordination with embassies and agencies

Tender & Compliance Documentation

• Preparation and submission of tender documents
• Familiarity with healthcare bidding processes
• Compliance with tender specifications and deadlines
• Liaison with government agencies and vendors
• Document proofreading and formatting

Industry-Specific Knowledge

• Understanding of healthcare administrative protocols
• Familiarity with medical licensing, accreditation, and legal compliance
• Knowledge of healthcare procurement and vendor systems

Communication & Interpersonal

• Strong written and verbal communication
• Professional email and business correspondence
• Stakeholder and vendor coordination
• Team collaboration and support

Technical Proficiency

• MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Workspace (Docs, Sheets, Drive)
• Accounting software (QuickBooks, Tally)
• Document management systems

Desired Skills:

• Office Management
• Bookkeeper
• Travel Arrangements
• Tender assistant
• Microsoft Suite
• Proficient in Afrikaans
• Health Industry Exp

Desired Qualification Level:

• Grade 12 / Matric

About The Employer:

Health Industry