About the position
My client is seeking a proactive and detail-oriented Office Manager/Bookkeeper to join their team. As the backbone of their office operations, you'll play a pivotal role in managing administrative tasks, maintaining financial records, and ensuring the efficient day-to-day functioning of their office. If you're ready to bring your expertise in office management and bookkeeping to a dynamic and collaborative work environment, we want to hear from you!
Minimum Requirements:
- Matric.
- Minimum 3 years' experience in a similar role.
- Accounting system experience.
Responsibilities:
- Bookkeeping on Xero
- Debtors – Quotes, invoicing (including project reminders), payment reminders
- Creditors – Purchase orders (support Purchasing dept), manage credit limits, account credit applications, capture supplier invoices, recon supplier accounts, process employer refunds, payments on Standard Bank Business Online, send proof of payments
- Credit/ Garage cards – capture and reconcile transactions, management of limits and cancellations
- Bank recons.
- E-filing – VAT201
- Financial Reporting
- Management reports – GL recons, Management Financial Statement & Cash Flow
- Project reporting
- Annual budget preparation
- Collaborating with independent auditors to compile the annual financial statements
- Human Resources
- Maintaining staff files and contracts
- Payroll processing on SimplePay
- E-filing submission – EMP201
- Leave management
- Manage complex remuneration packages
- Teambuilding
- Compliance
- Liase with Auditors - BEE, Annual return (AFS), COID, EMP501, TCC
- Assist with Health & Safety – purchases, employee medicals, COC’s
- Assist iComply - POPI, SDL
- Ensure smooth running of the Office
- Answer the phone - send telephonic leads to Marketing Manager
- Manage Cleaner
- Manage facility-related SLA’s (telephones, printers, IT subscriptions)
- Basic IT support/ liaise with IT consultant
- Vehicle licence renewals
- Insurance
- Travel arrangements for Directors and Project teams
- Executive support to the Managing and Technical Director
Desired Skills:
- admin
- bookkeeper
- accounting
- office manager
