About the position
Request for the Appointment of a Office Coordinator to the Chief
Executive Officer on a Six (6)-Month
Fixed-Term Contract
Job Purpose:
The candidate will be responsible for delivering comprehensive , high level executive support to the
CEO , ensuring seamless operation of the CEO’s office .This includes providing exceptional personal
and professional assistance , coordinating strategic and operational activities .The incumbent will play
a pivotal role in enhancing the efficiencies and effectiveness of the CEO office by managing
administration functions , facilitating stakeholder engagements and ensuring alignment with the company
strategic and organisational priorities .
Key Outputs:
The successful candidate will report to the CEO of the company, and their responsibilities will include:
- Acting as the first point of contact, handling calls, filtering correspondence, and drafting high-level
communications.
- Compile a broad variety of administrative tasks for the CEO including managing an extremely active
calendar for appointments.
- Collaborate with other teams to facilitate smooth communication and workflow in the CEO’s office.
- Handling confidential documents on behalf of the CEO.
- Organizing complex itineraries, accommodation, and transportation.
- Follow up on contacts made by the CEO and support the cultivation of ongoing relationships.
- Arrange EXCO and Joint MANCO meetings.
- Provide the Agenda, Matters arising, and previous Minutes ahead of the scheduled meetings.
- Coordinates and consolidate monthly and quarterly reporting.
- Maintain and monitor a dynamic action list , ensuring timely follow up on tasks delegated by the CEO
- Ensure that all direct reports of the CEO have signed performance agreements in place .
- Plan, coordinate, and ensure the CEO’s schedule is followed and respected.
- Communicate directly and on behalf of the CEO with Council members on matters related to the CEO’s
initiatives and activities.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO.
- Provide a bridge for smooth communication between the CEO’s Office and internal employees,
demonstrate trust and support with Executive Management.
- Assist Council with the information needed.
- Screen and prioritize incoming communications, including emails, phone; calls, and correspondence,
ensuring prompt and accurate responses.
- Maintain discretion and confidentiality in relationships with Council and Executive Management.
- Ensure that the CEO’s bio is kept updated and respond to requests for materials regarding the Council
and the Organization in general.
-
- Assist the CEO with adhoc tasks .Qualification
and Experience:
- Bachelor’s degree in business administration or relevant equivalent qualification
- 3 years relevant experience in Governance , Compliance and Executive support duties
Competencies:
- Business Acumen
- Customer/ Stakeholder Commitment
- Drive for Results
- Collaboration
- Impact and Influence
- Self-Awareness and Insight
Key
Competencies
and Attributes
- Discretion & Confidentiality: Absolute trustworthiness with sensitive information.
- Organisational Skills: Exceptional ability to multitask, prioritize, and manage complex schedules.
- Communication: Excellent written and verbal skills to represent the CEO effectively.
- Proactivity: Taking initiative and anticipating needs.
- Technical Proficiency: Advanced skills in MS Office Suite and other relevant software.
Desired Skills:
- Office Coordinator
- Office Manager
- Office Coordinator to the CEO
