About the position
Description
Why Join UsBe part of a professional team that values Collaboration, Leadership, Excellence, Agility, Respect and Responsibility.
Grow your career through skills development, hands-on learning, and exposure to senior leadership. Enjoy work-life balance and a professional work environment in Rustenburg.
Job Purpose
The Office Coordinator plays a vital role in maintaining the smooth operation of the division by
providing administrative support to ensure efficient day-to-day operations.
Job Description:
Administrative Support
- Business unit diary management
- Perform general administrative duties, including photocopying, scanning, mailing, and filing.
- Assist in the preparation of reports, presentations, and other documents.
- Centralised travel desk management, including booking of flights, car hire and accommodation.
- Assist with Hubspot client maintenance
- Assist in the preparation of tender documents
- Ensure that tender documents are completed, accurate, submitted on time
- Scheduling and preparations of meetings, appointments, conferences, events, and training for the office Travel arrangements for the assurance staff
- Management of the planner for resource allocation to projects
- Keep track of office expenses and reimbursements
- Assisting with PandC duties were needed including Career Fairs, Onboarding of Trainees, Induction etc.
- Pull regular Learn Connect progress reports, track completion required modules, send reminders, verify quarterly completion data and submit to LandD
Scheduling and Coordination:
- Scheduling and preparations / coordination of meetings, conferences, events, and training.
- Manage diaries for Directors.
- Schedule\Assist and coordinate meetings, appointments, and travel arrangements.
- Call screening, Conference Call preparations and Teams Meeting scheduling.
- HandS rep reporting.
- Regional PO management (processing, follow up, etc)
- Project communication to regions GOA
Data Entry and Record Keeping:
- Knowledge management/BI representative for BU
- Enter data accurately into databases and maintain updated records.
- PO creation and follow up with Finance team.
- Keep track of department expenses and reimbursements.
Support for Staff:
- Facilitate travel desk requirements
- Assist colleagues with tasks as needed.
- Collaborate with team members to ensure efficient workflow.
- Provide support during special projects and events.
- Tracking LearnConnect completion progress and submitting reports to LandD
- Office Equipment, Maintenance sourcing and management of stock and items.
- Reporting on various items to GOA Forum.
- Assist with Risk management requirements and adherence
- Facilitate tender requirements with centralized tender function
Technology Proficiency:
- Utilize office software such as word processing, spreadsheets, and presentation tools.
- Troubleshoot basic technical issues and coordinate with IT support when necessary.
- Formatting presentations for Director and staff
Qualification and Experience:- Office Administration Diploma
- Proficient in Excel and PowerPoint
- 3 - 5 years' work experience
- Proven experience as an office assistant/ personal assistant or in a relevant administrative role
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite and other relevant software
- Attention to detail and problem-solving skills.
- Ability to work independently and collaboratively in a team.
Package & Remuneration
Market Related
About Us
SNG Grant Thornton is a forward-thinking firm where you'll work with diverse clients and professionals dedicated to delivering excellence.
We are a member firm of Grant Thornton International, one of the world's leading international organisations of independently owned and managed accounting and consulting firms.
We offer high-quality assurance, tax and advisory services to a diverse range of clients. Our success is based on great depth of expertise, delivered in a distinctively personal and straightforward way.
