About the position
Description
Why Join UsBe part of a professional team that values Collaboration, Leadership, Excellence, Agility, Respect and Responsibility.
Grow your career through skills development, hands-on learning, and exposure to senior leadership. Enjoy work-life balance and a professional work environment in Rustenburg.
Job Purpose
The Office Coordinator plays a vital role in maintaining the smooth operation of the division by
providing administrative support to ensure efficient day-to-day operations.
Job Description:
Administrative Support
• Business unit diary management
• Perform general administrative duties, including photocopying, scanning, mailing, and filing.
• Assist in the preparation of reports, presentations, and other documents.
• Centralised travel desk management, including booking of flights, car hire and accommodation.
• Events and functions management
• Assist directors with expense claims
• Reporting for BU
• Archiving
Scheduling and Coordination:
• Scheduling and preparations / coordination of meetings, conferences, events, and training.
• Manage diaries for Directors.
• Schedule\Assist and coordinate meetings, appointments, and travel arrangements.
• Call screening, Conference Call preparations and Teams Meeting scheduling.
• HandS rep reporting.
• Regional PO management (processing, follow up, etc)
• Project communication to regions GOA
Data Entry and Record Keeping:
• Knowledge management/BI representative for BU
• Enter data accurately into databases and maintain updated records.
• PO creation and follow up with Finance team.
• Keep track of department expenses and reimbursements.
Support for Staff:
• Facilitate travel desk requirements
• Assist colleagues with tasks as needed.
• Collaborate with team members to ensure efficient workflow.
• Provide support during special projects and events.
• Tracking LearnConnect completion progress and submitting reports to LandD
• Office Equipment, Maintenance sourcing and management of stock and items.
• Reporting on various items to GOA Forum.
• Assist with Risk management requirements and adherence
• Facilitate tender requirements with centralized tender function
Technology Proficiency:
• Utilize office software such as word processing, spreadsheets, and presentation tools.
• Troubleshoot basic technical issues and coordinate with IT support when necessary.
• Formatting presentations for Director and staff
Qualification and Experience:• Office Administration Diploma• Proficient in Excel and PowerPoint• 3 - 5 years' work experience
• Proven experience as an office assistant/ personal assistant or in a relevant administrative role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Attention to detail and problem-solving skills.
• Ability to work independently and collaboratively in a team.
Package & Remuneration
Market Related
About Us
SNG Grant Thornton is a forward-thinking firm where you'll work with diverse clients and professionals dedicated to delivering excellence.
We are a member firm of Grant Thornton International, one of the world's leading international organisations of independently owned and managed accounting and consulting firms.
We offer high-quality assurance, tax and advisory services to a diverse range of clients. Our success is based on great depth of expertise, delivered in a distinctively personal and straightforward way.
