About the position
Description/Synopsis:
An established company in the renewable energy sector is looking for a professional and reliable Office Receptionist to join their Business Support team in Centurion. This role is perfect for someone who enjoys being the face of the company and takes pride in keeping things running smoothly. If you’re an organised team player with a positive attitude and excellent people skills, we’d love to hear from you.
Minimum Requirements:
- Minimum of 3 years’ experience as a Receptionist, Front Office Representative, or similar
- Matric (Grade 12) essential
- Excellent communication (written and verbal) and interpersonal skills
- Experience using Microsoft Office Suite and operating office equipment (e.g., printers, coffee machines)
- Highly organised with strong multitasking and time management skills
- Attention to detail and the ability to work under pressure
- Valid driver’s license and willingness to travel when required
- Strong customer service focus and a can-do attitude
Main Responsibilities:
- Taking calls and ensuring messages are transferred to the appropriate colleague promptly
- Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
- Offering guests drinks and notifying the relevant staff member about the catering needs
- Managing the security/intercom system
- Handling queries and complaints via phone, email and general correspondence
- Assisting with meeting room bookings where needed
- Booking DHL/Pudo couriers and track deliveries
- Processing of Business Support invoices (not approving)
- Receiving and sorting daily mail or deliveries
- Ensure the reception area is tidy and presentable, with all necessary stationery and material available (e.g. pens, forms and brochures)
- Keep updated records of office expenses and costs
- Supports business continuity by documenting irregularities and continuing needs within the business
- Be familiar with business support suppliers (e.g. the recycling, window washing company, diesel) and ensure that the tasks that they are assigned to are fulfilled
- Sign off receipts and invoicing from the suppliers as mentioned above upon completion of their service
- Printer duties
- Ordering printer toner and ensuring that the services are done regularly.
- Ensure the back door is securely locked at the end of the day.
- Switch off the coffee machine and all lights in unoccupied areas before leaving the office.
- Coordinating minor office maintenance requests (e.g., lightbulbs, handyman visits).
- Ensuring that new joiner’s access control is completed timeously
- Any other job roles and responsibilities associated with this role
Desired Skills:
- Communication
- Customer Service
- Microsoft Office
- Organization
- Planning
About The Employer:
For similar vacancies and more exciting opportunities please keep visiting our website or follow us on LinkedIn.https://www.linkedin.com/company/kingsleyirons-recruitment/www.kingsleyirons.co.zaShould you meet the above minimum requirements, please submit your CV and a copy of your ID and Qualifications to [Email Address Removed] . Please quote the TITLE of this vacancy in the subject line of your email as reference. Our consultants will assess your suitability to the vacancy. Should you not receive a response within 2 weeks please consider your application unsuccessful, however we will retain your CV and details on our database in accordance with POPIA and will contact you in the near future should a suitable position become [URL Removed] have the option to “opt-out” and request us to delete your information at any time by sending a mail to admin (@) [URL Removed] / info (@) [URL Removed] you.
