About the position
About the Opportunity
An established and reputable landscaping and garden maintenance company based in Fontainebleau, Randburg, is seeking a highly organised, reliable and hands-on Office Administrator / Office Manager to oversee its day-to-day administrative and basic accounting functions. This is an excellent opportunity for a mature-minded, self-motivated individual who enjoys working in a smaller business environment, takes ownership of their responsibilities and is comfortable managing a variety of administrative and financial tasks independently. The position is strictly office-based and offers half-day working hours.
Working Hours: Half-Day | Monday to Friday | Office-Based
Key Responsibilities
Office Administration & Management
- Oversee the smooth day-to-day running of the office and general administrative functions.
- Manage incoming telephone calls, emails, customer enquiries and correspondence.
- Maintain accurate filing systems, documentation and administrative records.
- Assist with customer quotations, service bookings and general scheduling.
- Coordinate administrative requirements between management, customers, suppliers and operational teams.
- Maintain customer and supplier information, ensuring records are accurate and up to date.
- Order office supplies and assist with general office management.
- Provide administrative and operational support to management as required.
Basic Accounting & Bookkeeping
- Perform day-to-day accounting and bookkeeping functions using Sage accounting software.
- Prepare, raise and process customer invoices accurately and timeously.
- Capture supplier invoices, expenses and other financial transactions.
- Monitor outstanding customer accounts and follow up on overdue payments.
- Manage debtors' collections and maintain accurate customer account records.
- Perform basic debtor, creditor and bank reconciliations.
- Allocate and record customer payments.
- Prepare and maintain monthly financial records, reconciliations and supporting documentation.
- Assist with month-end accounting procedures and reporting.
- Liaise with external accountants or bookkeepers when required.
Customer & Supplier Coordination
- Maintain professional relationships with customers and suppliers.
- Respond to billing queries, payment enquiries and general administrative requests.
- Follow up on outstanding documentation, invoices and payments.
- Assist management with tracking quotations, customer requests and service-related administration.
Minimum Requirements
- Previous experience in an Office Administrator, Office Manager, Administrative Bookkeeper or similar position.
- Practical experience in basic bookkeeping and accounting administration.
- Working knowledge of Sage accounting software, preferably with hands-on invoicing, transaction processing and reconciliation experience.
- Comfortable raising invoices, following up on debtors, processing payments and completing monthly reconciliations.
- Good computer literacy, particularly Microsoft Excel, Word and Outlook.
- Strong organisational, administrative and time-management skills.
- Excellent attention to detail and accuracy.
- Ability to work independently, prioritise responsibilities and meet deadlines.
- Bilingual in English and Afrikaans, preferably with strong verbal and written communication skills in both languages.
- Professional, approachable and confident when communicating with customers and suppliers.
- Reliable transport and the ability to commute to the Fontainebleau / Randburg area daily.
Accounting Experience - Important
The successful candidate does not need to be a qualified accountant or possess advanced technical accounting knowledge. We are looking for someone who has gained practical exposure to everyday accounting functions, understands the fundamentals of invoicing, collections and reconciliations, and is comfortable working with Sage. A solid administrative background combined with basic bookkeeping experience will be ideal.
Ideal Candidate Profile
The ideal individual will be:
- Organised, methodical and detail-oriented.
- Trustworthy, dependable and accountable.
- A confident multitasker who enjoys a varied role.
- Comfortable taking initiative without constant supervision.
- Friendly and professional when dealing with customers.
- Proactive in following up on outstanding accounts and administrative matters.
- Practical, adaptable and willing to assist wherever needed in a small business environment.
An excellent opportunity for an experienced administrator with practical bookkeeping skills seeking a stable, rewarding half-day position within an established business.
Salary - R10,000 - R12,000 CTC per month (Negotiable further, based on skills, experience and in relation to current package)
Desired Skills:
