Office Administrator

About the position

Location: Cape Town 
Job Title: Office Administrator 
Contract 1 Year 

We are seeking a highly organized and detail orientated individual To support the successful planning, execution, and completion of Coastal Tenders by, managing daily administrative tasks, and ensuring effective communication. The ideal candidate will be a proactive problem solver with excellent communication skills.
Key Responsibilities:

• Support general office administration where required, including but not limited to:
• Assist in planning and scheduling timelines
• Track progress and ensure deadlines are met
• Liaise with internal teams, when necessary
• Maintain documentation and records
• Manage correspondence, emails, and effective communication to line manager
• Update Tender tracker & escalate any issues or delays to line manager
• Printing, scanning of Tender documents and Binding of hard copy tenders
• Compile a weekly feedback report

Competencies

• Strong organizational and planning skills
• Excellent communication (written & verbal)
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Ability to manage multiple tasks simultaneously
• Attention to detail and problem-solving skills are essential
• Maintain accurate data and filing systems, ensuring that all company documentation is secure & up to date (digital & physical)
• Ensure clear and timely communication & follow up on outstanding tasks to ensure deadlines are met

Desired Skills:

• office administration
• Tender
• Project