About the position
A reputable public sector organization in Pretoria is seeking a highly efficient Office Administrator to provide direct support senior Directors. This is an exciting opportunity for someone who thrives in a fast-paced environment and is looking to grow within an office administration career.
Key Responsibilities:
- Manage Directors' diaries, appointments, and meeting schedules.
- Handle incoming calls, record messages, and respond to queries timeously.
- Provide secretarial support including preparing agendas, taking minutes, and managing correspondence.
- Draft and edit documents, submissions, and standard responses.
- Maintain electronic and manual filing systems and ensure easy retrieval of documents.
- Track progress on follow-up actions and provide feedback to Directors.
- Coordinate strategic report submissions (e.g., performance reports, audit documents).
- Arrange travel, accommodation, and process related claims.
- Provide procurement and financial administration support, including monitoring unit cash flow and petty cash management.
Minimum Requirements:
- Grade 12 Senior Certificate (NQF 4)
- Good understanding of office administration processes.
- Computer literacy: Proficient in MS Office (Word, Excel, PowerPoint), internet, and email.
- Strong communication and interpersonal skills.
- Ability to take initiative, multi-task, and work both independently and as part of a team.
- Administrative experience in a government or public sector environment will be advantageous.
- Knowledge of public sector policies, regulations, and the Public Finance Management Act (PFMA) will be an advantage.
Key Competencies:
- Administrative, planning, and organizing skills.
- Professional minute-taking and meeting coordination.
- Attention to detail and time management.
- Stakeholder engagement and service excellence.
Desired Skills:
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- MS Outlook
- Diary Management
- General Office Administration
Desired Qualification Level:
