About the position
Are you a highly organised, people-oriented multitasker with a flair for events and a passion for bringing structure to chaos?
If you're excited by the idea of keeping a fast-paced office running smoothly while occasionally managing event logistics, this opportunity is for you!
Our client, a vibrant and growing company in the events and services industry based in Pretoria, is seeking a dynamic Office Administrator to join their [URL Removed] role blends classic admin support with hands-on involvement in small-scale events — perfect for someone who thrives on variety and enjoys being at the centre of the action.
Key Responsibilities:
- Handle general office administration, including diary management, answering phones, and acting as front-of-house when needed
- Generate invoices, send statements, follow up on payments, and liaise with accountants for monthly reporting
- Calculate weekly staff wages and submit to accountants
- Maintain and track office expenses, policies, and administrative systems
- Support the Managing Director with scheduling and operational tasks
- Source quotes and suppliers for upcoming events and assist in budgeting and logistics
- Draft quotations and manage event costings where required
- Coordinate daily logistics for event staff and crew
- Support in pre-event planning, on-site coordination, and post-event communication (thank-you emails, feedback collection, reporting)
- Ensure all event-related data and documentation is securely stored and easily accessible
- Willingness to travel to events and be on-site when necessary
Minimum Requirements:
- Previous experience in administration (event coordination experience advantageous)
- Strong organisational and time-management skills
- Excellent written and verbal communication abilities
- Tech-savvy and confident using spreadsheets, email, and invoicing systems
- Able to work independently and take initiative
- A natural problem-solver with a customer-first attitude
- Own transport is essential
- Must be willing to travel and stay overnight for events when required
Desired Skills:
- Office administrator
- admin
- event
- planner
