Office Administrator

About the position

Job brief

The purpose of the role is for the Office Administrator to oversee operations across the organisation's office. Be responsible for welcoming visitors, coordinating meetings, appointments and directing various administrative projects.

Responsibilities

• Keeping tally of leave running totals for leave calculation
• Processing maternity leave, annual leave, sick leave, and any other leave.
• Filling out Credit Applications and or Vendor Applications
• Answering the telephone and taking messages
• Coordinating and managing appointments, meetings
• Filing for related tasks
• Updating Vendor Number List and circulating monthly to Sales Team
• Monitoring Queues & KPI's which are set daily
  o In Pricing
  o Needs Eval
  o Parts Research
  o Ready To Ship
  o Returns
  o Needs Ship Approval
  o Open PO's - monitor weekly - should the value be higher than 10K - receive CT authorization before closing
• Updating Queue comments daily
• Inventory
  o Stock take
  o Photo Capturing
  o Pricing
• Following up on tracking with Shipping & Receiving daily
• Locating Surplus stock - warranty and or availability and condition
• Generating quotes & copy CT in mails and or relevant sales rep
• Circulate Danfoss stock letter - monthly (to receive from Tania)
• Finding new clients for database

Requirements Qualification and Skills:

• Atleast 3 years working experience in the same role
• Matric grade 12
• Office administration qualification or related (advantageous)
• Able to work in a high pace environment
• Able to work under pressure
• Able to multitask
• Must show excellent attention to detail
• Driven individual
• Must be diligent
• Must be a well organised individual
• Must be outgoing and fit in with the organisational culture

Desired Skills:

• Atleast 3 years working experience in the same role
• Matric