Office Administrator: Hydrogen and Energy (12 months)

About the position

To render effective and efficient office administration and secretarial support services to Directors
JOB DESCRIPTION
 

• Manage the Directors’ diaries
• Handle incoming calls
• Record messages
• Respond to queries by providing the required information
• Maintain internal and external stakeholder relations
• Provide secretariat support for the Director’s meetings (take minutes, agenda  .) in consideration of urgent core tasks
• Edit and format submissions, memos and other documents on behalf of the Directors
• Draft standard response on behalf of the Directors
• Maintain workflow and filing system electronically and manually.
• Respond to queries by providing the required information
• Track progress of actions, issue reminders and provide feedback to the Directors.
• Ensure that applicable processes (policies and procedures) are adhered with regard to outgoing and incoming submissions
• Prepare packs for all the meetings / workshop that the Directors attend
• Organise Directorates meetings  (including logistics) and draft minutes and also support the Director with external meetings (This excludes

 
 


JOB REQUIREMENTS
 

• Grade 12 Senior Certificate (NQF 4)

Desired Skills:

• a) Administrative
• b) Communication
• h) Planning and Organising