About the position
A Global Automotive Specialist based at Dube Tradeport (located in La Mercy, just north of Durban, next to King Shaka International Airport) is seeking a highly organised and proactive Office Administrator Co-ordinator.
This role supports the efficient, compliant, and cost-effective delivery of office administration, facilities management, travel coordination, and financial administration, ensuring operational excellence, strong supplier performance, effective cost control, and a well-managed, professional working environment.
- Working Hours: Monday to Friday (08:00 - 16:30)
Duties and Responsibilities:
- Provides comprehensive administrative support to ensure smooth daily office operations
- Coordinates visitors, meetings, events, calendars, and senior management support
- Manages office supplies, uniforms, fleet vehicles, and general office logistics with cost control
- Oversees facilities, assets, access control, contractors, and service providers to meet service standards
- Coordinates travel, accommodation, mobility, and urgent travel changes in line with policies
- Supports OTC operations through purchase order tracking, accommodation, and transport coordination
- Handles commercial and financial administration including invoices, expense tracking, cost monitoring, and audit support
- Maintains accurate digital and financial records and responds to finance-related queries professionally
Minimum Requirements:
Education and Experience:
- Matric
- Diploma in Administration or a related field (advantageous)
- Minimum of 3 years' experience in a similar administrative role
Knowledge and Skills:
- Strong organisational, coordination, and planning abilities
- High attention to detail with strong administrative discipline
- Advanced proficiency in MS Excel and document management systems
- Excellent communication skills with diverse stakeholders
- Ability to manage multiple priorities in a fast-paced environment
- Commercially aware with a cost-conscious mindset
- High levels of integrity, professionalism, and confidentiality
- Adaptable, flexible, and self-motivated
Salary:Market-related and commensurate with experience
Desired Skills:
- Office
- Administrator
- Coordinator
