Office Administrator at NRF National Research Foundation

About the position

Postion Summary:
The SAEON Fynbos Node is based in Cape Town and focuses on its research and observational platforms within the Cape Floristic region. These activities cover the entire research-development-innovation value chain ranging from collecting, processing, archiving and interpreting data; developing data products and services; and interfacing with end users that include policy makers and environmental managers.

Key Responsibilities:

• General administrative duties to support SCM, HR, and finance processes such as ordering and controlling of assets and consumables, processing travel arrangements and adhering to procedures in conjunction with the SAEON National Office
• Tracking and reporting back on all procedures related to the aboveProvide general professional assistance to the Node staffProvide support with travel arrangements of the node's staff (end to end)Provide administration support to node projects and projected related tasks Offer administrative support to the scientific staff as well as external contractors and studentsAssisting with workshops and meetings (logistics, minutes taking, invitations and catering)Maintain the asset register and manage the usage of SAEON Fynbos vehiclesAdminister Node level financial administration and reporting (including petty cash, claims and reconciliations)Administer Node publicity and communication and maintenance of the website content
• General office orderliness, tidiness and upkeepSupport science educational outreachProvide ad hoc administrative support to SAEON where necessary

Minimum Qualification:

• Diploma / Advanced Certificate / NQF 6

Minimum Experience:

• 3-3 years

• Grade 12 and 1 year diploma in office Management or Business Administration

Experience:

• Experience in MS Word and MS ExcelWorkflow managementInternet search functions, email and use of shared drivesRecords management

Knowledge:

• Excellent communications skillsKnowledge of PFMA and experience in compliance with Treasury policiesBasic accounting skillsProfessional work ethicsOrganised and capable of multi-tasking

Additional Notes:
Disabled candidates are encouraged to applyThe NRF website provides more details on the initiatives and activities Applicants should submit a comprehensive CV by registering and apply online through the NRF Recruitment and Selection Portal. Applications should be accompanied by a letter of motivation indicating the applicant·s suitability for the position. The names and contact details of at least three referees should be provided.

Desired Skills:

• Skilled in applied field of position
• Knowledge to be relevant
• Responsible in performing duties

About The Employer:

The National Research Foundation (NRF) supports and promotes research and human capital development through funding, the provision of National Research Facilities and science outreach platforms and programmes to the broader community in all fields of science and technology, including natural sciences, engineering, social sciences and humanities. The South African Environmental Observation Network (SAEON) is a research platform funded by the Department of Science and Innovation (DSI) and managed by the National Research Foundation (NRF) since 2002. SAEON is mandated to observe and research ecosystems on land, in coastal regions and the oceans to understand how those systems function and might change over time and space when influenced by socio-economic driving forces including climate change. We deliver our data online and offer tools, services and advice for informed environmental policy-making.