New Business Special Projects Administrator at Famous Brands

About the position

Introduction

The purpose of this role is to support the New Business Manager Special Projects in completing new site reports as required, coordinating development processes and maintaining strong relationships with key stakeholders. The role requires financial proficiency, administrative coordination.

Duties & Responsibilities

Coordination & Communication

Assist with New Business Manager Special Projects calendar (coordinate and schedule meetings).

Act as a contact for landlords, developers, and brokers when New Business Manager Special Projects is on the road.

Follow up with external partners to keep deals and projects moving.

Pipeline & Project Tracking

Maintain and update the Drive-thru schedule and gap analysis regularly.

Record progress on each site (prospect ? under review ? approved ? construction ? open).

Document Management

Prepare and organise Letters of Intent (LOIs), NDAs, lease summaries and site packs.

File and manage all Drive Thru documentation in shared folder.

Ensure all data, photos, and documentation are current and correctly filed.

Reporting

Compile a weekly summary report for New Business Manager Special Projects highlighting what's been actioned, pending,

or requiring attention.

Prepare a weekly pipeline report (Friday) showing current status of all potential sites.

Financial & Lease Admin

Track lease terms, renewal dates, etc as required.

Liaise with regions in respect of any approval documentation and payments as required.

Database Management

Keep a live database of all landlords, developers, brokers, and consultants, categorized by region.

Record notes and outcomes from meetings and site visits.

Demographic Research

The incumbent will be trained on GIS software so that they are equipped to assist with site packs.

Formal Education

• Minimum of Matric (Grade 12)
• A diploma/degree will be added advantage

Experience

• Minimum 2 years' administration experience in property industry, town planning, or council-related work.
• Some working knowledge of zoning schemes, rezoning, lease agreements and building plans.
• Proven ability to manage multiple projects and deadlines simultaneously.
• Excellent communication and stakeholder engagement skills.

Knowledge and skills

• Strong administration skills
• Excellent organisational and communication skills.
• Strong attention to detail and ability to multitask.
• Proficient with Google Earth, Microsoft Teams, Excel, Word.
• Proactive, dependable, and able to work independently.
• Background in property, retail, or project administration is a plus.