Monitoring and Evaluation Administrator at Mancosa

About the position

Introduction

MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available:

Monitoring and Evaluation Administrator

The Monitoring and Evaluation Department is seeking a highly organized and detail-oriented Monitoring and Evaluation (M&E) Department Administrator to provide support in various administrative and coordination tasks. The ideal candidate should have strong skills in event coordination, meeting administration, personal assistant duties, procurement, and more.

Duties & Responsibilities

Key Responsibilities:

• Prepare and collate reports, presentations, and other documentation for the M&E department.
• Assist in data reporting, report writing, and narrative development for various projects.
• Support in developing and maintaining weekly dashboards to track progress and performance.
• Meeting and Calendar Management- Coordinate and schedule meetings, ensuring that all relevant parties are informed and available.
• Prepare meeting agendas, take minutes, and distribute them to participants in a timely manner.
• Manage the M&E department's calendar, ensuring that events, deadlines, and meetings are accurately recorded and updated.
• Event and Training Coordination
• Assist in the planning and execution of events, workshops, and trainings for the M&E department.
• Manage logistics, including venue selection, transportation, and accommodation arrangements.
• Track training and development activities and facilitate communication between trainers and participants.
• Personal Assistant Duties
• Provide general administrative support to the M&E department, including email management, travel arrangements, and expense reporting.
• Act as the point of contact for internal and external stakeholders, providing prompt and professional assistance.
• Procurement and Inventory Management
• Oversee procurement processes and maintain inventory records for the M&E department.
• Coordinate with suppliers, vendors, and other external parties to ensure timely delivery of goods and services.
• Innovation Activity Coordination
• Assist in coordinating and tracking innovation activities within the M&E department.
• Support the team in identifying and implementing new processes, tools, and strategies to enhance efficiency and effectiveness.

Desired Experience & Qualification

Qualifications:
National diploma/degree NQF level 7

Experience
A minimum of 3 years of experience in an administrative role, preferably within a monitoring and evaluation, project management, or research environment.

Additional favourable Characteristics/ traits
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Familiarity with project management and M&E tools and methodologies is a plus.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and requirements.