Merchandise Sample Administrator - Jewellery Division at The Foschini Group

About the position

JOB DESCRIPTION

Key Responsibilities:

• Sample Account Management:
  Oversee the administration of the Jewellery Division's sample account across multiple distinct streams.
• Supplier Liaison:
  Engage with both local and international suppliers to ensure accurate upstream documentation and timeous delivery into the business.
• Internal Stakeholder Coordination:
  Collaborate with internal teams including Buying, Marketing, Planning, and Finance to support optimal lead times and accurate stock movement.
• System Accuracy & Speed:
  Load stock onto internal systems with precision and speed, ensuring correct allocation across streams and accounts.
• Stock Flow Management:
  Manage the movement of samples between internal departments to maintain accurate stock records.
• Sample Lifecycle Processes:
  Administer key sample processes including:

-Put Into Store

-Return to Vendor

-Refinery Process

• Ensure accurate documentation and recouping of funds where applicable.
  
• Stocktake Oversight:
  Lead and manage bi-annual account stocktakes, as well as any additional stocktakes required by the business.
• Jewellery Sample Sale:
  Coordinate and execute all administrative and operational activities related to the annual Jewellery Sample Sale.
• Security & Risk Management:
  Ensure the security and integrity of the high-value sample account, mitigating risks through diligent oversight and process adherence.

Qualification and Experience:

• A highly motivated individual with a proven ability to work independently and take initiative.
• Exceptional attention to detail and accuracy in data handling and documentation.
• Outstanding interpersonal and communication skills to effectively liaise with suppliers and internal stakeholders.
• Strong organizational and time management skills, with the ability to manage multiple streams and priorities.
• Proficiency in relevant systems and tools (e.g. Excel).

Skills:

• Microsoft Proficient
• Communication and written skills
• Have the ability to multi-task and be flexible
• Excel in a pressurised environment
• Must be able to work with a team
• Must possess a positive attitude

Behaviours:

• Achieving Results - Is 'results' driven and achieves success by proactively tackling challenges
• Meeting Customer Expectations - Consistently delivers exceptional customer service
• Planning & Organising - Uses a structured approach to effectively manage tasks
• Presenting & Communication - Articulates ideas clearly to different audiences

Preference will be given, but not limited to candidates from designated groups in
terms of the

#LI-MS1

ABOUT US

Who we are is because of our people. They are our greatest asset. TFG is an internationally diversified retail portfolio of 34 speciality lifestyle and apparel brands that Inspire our Customers to live their Best Lives and are woven into the lives of millions. Our vision is to create the most remarkable omnichannel experiences for our customers. TFG is more than a workplace, it's a launchpad for your growth. Join us and explore endless growth opportunities across our diverse brands. We're a purpose-led business, and on this team, you'll share the pride of making an impact across a whole industry.

We're the designers, the makers, the shakers and the teams behind the scenes.

Are you with us?

ABOUT THE TEAM

Our TFG Jewellery brand consists of the leading jewellery stores in South Africa - American Swiss, Sterns and Galaxy & Co. For smart, fashion-forward individuals who love a little sparkle, these are the stores for you. We pride ourselves on creating jewellery and accessories that complement your daily outfits with the luxury of brilliance.