About the position
Role Purpose
We are seeking a mature, highly capable Executive Business Partner to provide integrated support across the CEO office. This role goes beyond traditional administrative support and is designed to operate as a trusted partner, enabling executive effectiveness through a combination of personal assistance, strategic coordination, and analytical/reporting support.
The successful candidate will operate across three senior stakeholders (CEO, Senior Executive, Head of Digital & Go-To-Market, and Chief of Staff), ensuring alignment, execution discipline, and high-quality outputs across all aspects of the executive office.
Key Responsibilities
Executive & Personal Assistance
- Proactively manage complex, multi-stakeholder executive diaries, ensuring optimal prioritisation of time aligned to business priorities
- Coordinate internal and external meetings, including preparation of agendas, materials, and logistics
- Manage executive inboxes where required, including drafting responses, prioritising correspondence, and ensuring timely follow-ups
- Coordinate local and international travel end-to-end (itineraries, visas, logistics, contingencies)
- Act as a key point of contact between executives and internal/external stakeholders, maintaining professionalism and discretion
- Execute ad hoc executive requests efficiently, ensuring high responsiveness and attention to detail
- Support coordination across the CEO office to ensure alignment between the Executives and broader leadership team
Strategic Execution & Governance Support
- Track and drive follow-through on key strategic initiatives across the executive office
- Maintain and manage RAG (Red-Amber-Green) status reporting on strategic priorities and key programmes
- Prepare and consolidate management reports, dashboards, and executive summaries for leadership forums (e.g., Exco, Board, SteerCos)
- Capture, track, and follow up on meeting actions to ensure accountability and execution discipline
- Support the Executives in driving operating cadence (weekly/monthly reviews, business updates, etc.)
- Assist in aligning inputs across functions to ensure consistency in reporting and messaging
Executive Content & Reporting Support
- Develop high-quality PowerPoint presentations, executive reports, and briefing packs
- Draft and format professional Word documents, emails, and communications
- Extract, analyse, and consolidate data from internal systems (including SAP or equivalent)
- Build and maintain management dashboards and reporting packs using Excel, Power BI, or equivalent tools
- Leverage AI tools (e.g., Copilot, ChatGPT) to improve efficiency, automate tasks, and enhance output quality
- Ensure all outputs are executive-ready, accurate, and aligned to organisational standards
RequirementsKey Requirements
Experience & Capability
- 8–12+ years’ experience supporting C-suite or senior executives in a complex, fast-paced environment
- Proven experience operating as an Executive Assistant, Business Partner, or Chief of Staff support role
- Demonstrated ability to manage multiple senior stakeholders simultaneously
- Strong experience in executive reporting, presentations, and business documentation
- Exposure to strategy execution tracking and governance processes
Technical Skills
- Advanced proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Teams)
- Strong working knowledge of SAP or similar ERP systems for data extraction and reporting
- Experience using AI productivity tools (e.g., Microsoft Copilot, ChatGPT) in a business context
- Familiarity with data analysis and reporting tools (Excel advanced functions, Power BI advantageous)
Core Competencies
- Executive presence and professionalism with high levels of discretion and confidentiality
- Strong judgement and prioritisation capability
- Exceptional organisation and attention to detail
- Ability to operate with autonomy and accountability
- Strong communication and stakeholder management skills
- Proactive, solutions-oriented mindset
- Ability to translate ambiguity into structured outputs and actions
Success Profile
- The ideal candidate is not a traditional administrator, but a highly capable operator who:
- Anticipates needs before they arise
- Drives execution, not just coordination
- Brings structure to complexity
- Enhances the effectiveness of the executive office
- Leverages technology and AI to improve output quality continuously and efficiency
Desired Skills:
- Stakeholder Management
- MS365
- ERP Systems
- Ai Productivity tools
- Supporting C-suite
- Executive Assistance
Desired Qualification Level:
About The Employer:
