Manager: Secretariat Services at GEMS

About the position

Introduction

The position of the CSLC Manager: Secretariat Services is vacant. The CSLC Manager: Secretariat Services reports directly to the Senior Manager: Governance and Secretariat and forms part of the Company Secretariat and Legal Counsel division. The position is based at Head Office in Pretoria.

The remuneration package for this position is R 1 456 304 per annum, negotiable based on qualifications and experience.

The closing date for applications will be Thursday, 16 July 2026.

Duties & Responsibilities

The CSLC Manager: Secretariat Services will be required to provide support to the Senior Manager: Governance and Secretariats through the implementation of the following Key Performance Areas (KPAs):

• Allocate and coordinate Secretariat Administrator to avoid duplication, specifically in agendas, Ensure all board and committee submissions undergo mandatory quality checks, including alignment to approved templates, KPAs, KPIs and resolutions
• Perform final quality assurance on all Board and Committee documentation prior to submission or distribution.
• Secretariat Administrator: administrative coordination, publications and circulars, SharePoint and records management.
• Serve as the primary operational interface between the executive environment, Board and secretariat staff ito. Records Management
• Manage the end-to-end governance cycle for BOT and Committee meetings in line with approved policies, year planners and SOPs
• Compliance Checklists development
• Ensure Board and Committee members receive accurate, complete, and timely information.
• Electronic Archiving and Oversee consolidation and maintenance of the Board and Committee Action Register.
• Manage Quality Assurance where required
• Training Needs Analysis (Schedule development and Coordination / Implementation)
• Manage performance, workload distribution and development of Secretariat staff.
• Coach team members on governance and secretariat standards, document quality and professional judgement.

Desired Experience & Qualification

Qualification requirements are:

• Degree or Diploma in Law, Governance, Company Secretariat or related field
• CGISA / ICSA or equivalent professional certification
• Management Development Programme (MDP) will be advantageous
• Minimum 5 years' relevant work experience in a corporate governance or board secretariat environment
• Advanced knowledge of King V, MSA and Governance practices is an advantage.
• Proven experience in supervising governance workflows and staff
• Strong analytical, document review and quality assurance skills
• Experience in the medical schemes or public sector environment

Behavioural Competencies

• Have excellent written and verbal communication and interpersonal skills
• Have the ability to work well as part of a team.
• Be computer literate on an advanced level.
• Have a diligent work ethic with attention to detail
• Self-motivated and proactive
• Have Strong negotiation skills.
• Ability to give advice and engage with various stakeholders.

Desirable

• Have an understanding of the medical schemes industry

Interested?

GEMS employs people with the highest level of integrity - submission to the appropriate pre-employment assessment is obligatory to be considered for the position.

Kindly note that the information provided on application of the position may be shared with a third party for vetting purposes and will be stored by GEMS for a period of 5 years.

Kindly note that information is required for Recruitment and Selection Process Purposes, and information gathered is strictly used according to the intended purpose of collection, unless there is a legal need or permission is granted from the applicant themselves to make use of it for other purpose

Should you wish to have your information removed from the GEMS database, kindly send a request in writing to [Email Address Removed] .

GEMS adopts a hybrid work model

An internal employee must be in their current role for at 12 months before they will be considered for other vacancies within the Scheme.

GEMS reserves the right not to proceed with an appointment

GEMS is guided by the principles of employment equity. Preference will be given to groups who are underrepresented in accordance with the GEMS employment equity plan.

Successful candidates will be required to seek approval to conduct other work outside of GEMS.

GEMS Employees are required to conduct themselves in a manner that reflects the organisation's paramount values: Excellence, Member Value, Integrity, Innovation, and Collaboration.