About the position
Key Responsibilities: Analyse and quality assure payroll data Statistical reports to hr and the government
Oversee the maintenance of current employee data systems and ensure all payroll information and records are maintained in accordance with statutory requirements.
Provide support and advice to users during processing of information on payroll.
Liaise with finance department in respect of the following: timeous salary payment requests as per procedures set out. Resolve disparities between general ledger and vendor accounts referred by finance.
Create and maintain payroll system user
Configuration of the payroll elements in the payroll system with the assistance of consultants
Implement system upgrades and automation
Import of mass uploads such as annual salary review or bonus data.
Check calculations of earnings, deductions and fringe benefits done by administrators.
Payroll processing reconciliations schedules
Liaison with management and staff regarding all pay enquiries.
Management of the CTC tool for all CTC staff packages including offers, package updates and annual salary review updates
Prepare dummy payslips for employee offers when required.
Preparation of ad hoc reports as required, including custom reports
Workers compensation co-ordination i.e. process, monitor and file all claims and prepare payments.
Ensure processing of all terminations to third party companies e.g. pension funds, medical aids, etc. Ensure the submission of UIF applications to the unemployment insurance fund offices.
Ensure correct data generation to all pension and provident funds in connection with payment of benefits
Prepare and submit legislative returns - SARS, bi-annual, SDL, and UIF.
Monthly EMP 201 reporting
Annual WCA return of earnings
Check bank control account reconciliations.
Reconciliation and submission of employee benefits.
UIF registrations and submissions.
Draw payroll variance reports for each one of the different payrolls and do checking for variances from the previous month on each different item on the payroll i.e. Salaries, PAYE, Overtime, Standby, Leave Encashments, Final payments, Acting allowances, etc.
Upload vendor and EFT (payroll) files. Reconcile and balance vendor and eft files according to the wage type statement drawn from the payroll.
Run reports from the payroll system
Provide required reports to parks on allowances on a monthly basis
Design and implement robust analytics and management information enabling decision-making around payroll, reward and recognition practices
Ensure salaries scales are communicated to relevant HCM staff for recruitment purposes.
Provide leave provision report to the finance department on a quarterly basis
Develop and implement control systems and processes necessary for the payroll's success.
Assist and support all internal and external audits related to payroll
Interpret new legislation impacting payroll and advice line management on the impact thereof.
Perform audit checks every month to check for data consistency between the various systems
Manage risks by mapping any inconsistencies and processes and identify the change plan and timeline to align to payroll processes and timelines
Keep abreast of changes in laws and regulations and implement new procedures accordingly
Assist with the review of payroll policies and procedures.
Desired Skills:
- As above
Desired Work Experience:
- 2 to 5 years
Desired Qualification Level:
- Degree
About The Employer:
Required Qualifications and Experience:
- NQF Level 7 in Finance Accounting/ Human Resources Management/ Commerce/ Auditing.
- 4 - 6 years as a payroll manager in a medium to large organisation (+- 4000 employees)
- Must have experience running two payrolls in a month
- Advanced excel skills (Pivot tables, VLOOKUP's)
- Knowledge of BCEA, LRA, POPIA and SARS eFiling.
- Must have run a full financial cycle of payroll processes and SARS returns.
